Agenda and draft minutes

Workington Harbour Board
Monday, 22nd January, 2018 10.00 am

Venue: Port of Workington

Contact: Stewart Consterdine  Email: stewart.consterdine@cumbria.gov.uk

Items
No. Item

18.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr M Fryer and Mrs B Cannon.

19.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

 

RESOLVED – that the press and public be excluded from the meeting during   consideration of agenda item 7  Port Manager’s  report on the grounds that it contains exempt information as defined under paragraph 3 of Part 1 of schedule 12A of the Local Government Act 1972 relating to the financial or business affairs of any particular person Including the authority holding that information).

 

 

20.

DISCLOSURES OF INTEREST

Members are invited to disclose any non pecuniary interest not already registered, and any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

There were no disclosures of interest.

 

21.

MINUTES pdf icon PDF 65 KB

To confirm as a correct record the Minutes of the Board meeting held on 23 October 2017 (copy enclosed).

 

Minutes:

It was noted that Mr S Askew and Ms J Fallon were not down as independent members and Mr M Heaslip was not shown as an Allerdale Borough Councillor.

 

Resolved that the minutes of 23 October 2017 were confirmed as a correct record.

 

22.

MEMBERSHIP

To report any changes in membership.

 

Minutes:

It was confirmed that there had been no change in membership of the board.

 

23.

ACCOUNTS AND PERFORMANCE INDICATORS pdf icon PDF 69 KB

To consider the accounts and performance indicators to 31 December 2017 (copy enclosed).

 

Minutes:

A report by Jeremy Lihou, Port Manager, informed the Board on the latest Revenue and Expenditure for the quarter ending 31 December 2017.

 

The figures showed good revenue figures which were improvements on last years comparative figures.

 

Expenditure figures are under target for this part of the year as the port has been trying to save money over the year.

 

There will be a need for a dredging campaign, there was not one last year, which will be in February/March time and the anticipated cost for this will be in the region of £400,000.

 

A question was asked if it would have been cheaper if the dredging would have been spread over a two year period. 

 

Jeremy Lihou, Port Manager, explained that it depended upon the volume of the dredge. He mentioned that intelligence is received regularly on where suitable dredgers are at any particular time so if there is one in the locality then this could be utilised to save it having to come from its home port which reduces the cost.

 

A further discussion took place concerning the cargo tonnage figures and how pleasing it was to see that Gypsum Rock had been utilising the port. The Port Manager advised that this was due to a rail strike which affected deliveries of Gypsum and the Port was asked to help which they were more than happy to do. Although deliveries have now gone back to rail the port will have discussions with them to see if a more formal contingency can be put in place.

 

Overall the revenues are improved, and whilst the forecast revenue figure for the end of the financial year was not showing as on target there is a vast improvement on last year even taking into account the cost of dredging. It has been a successful year so far and it is hoped for more activity over the coming months.

 

Resolved that the report be noted.

 

 

24.

PORT MANAGER'S REPORT

To consider a report by the Corporate Director – Economy and Highways (copy enclosed for members only).

 

Not for publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as this report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Minutes:

A report by the Port Manager informed the Board of the general commercial activities that were on going and anticipated.

 

There had been a number of enquiries and quotation requests from various parties. Some of these business opportunities are dependant upon third parties but it is hoped that new business will be obtained.

 

Some existing contracts are due to expire however the port has been successful in retaining valued customers.

 

Port Health and Safety

 

There have been no accidents in this period although there had been a few near misses.

 

Also there has not been a meeting of the Ports Health and Safety Committee this period so there is nothing to report.

 

Port Marine Safety Code.

 

An internal Audit of the Port Marine Safety Code has been undertaken and a score of 94% was achieved which was on a par with last year.

 

There have also been a number of on site and table top emergency exercises carried out which are held every 12 months.

 

Good Governance Guide for Ports.

 

This has now been delayed by the Department for Trade and Industry and is not expected to be launched until the first quarter of 2018.

 

Remedial Work to the Port.

 

The Ports insurers have agreed to fund the next stage of remedial works to the port.

 

Investment Programme.

 

It is hoped that external works to improve access will be commissioned shortly. The Members were pleased with the work officers have done in obtaining funding for tis work.

 

 

The Chair gave an update on relevant Government Ministers which have been appointed following recent Government re shuffles.

 

Resolve that the report be noted.

25.

DATE AND TIME OF NEXT MEETING

The next meeting of the Board is scheduled for Tuesday 24 April 2018 at 10.00 am at the Port of Workington.

 

Minutes:

The Chair mentioned that she will be attending the British Port Authority Annual General Meeting on 24 April 2018 which is the date of the next scheduled meeting of the Workington Harbour Board.

 

Arrangements will be made to reschedule this next meeting of the Workington Harbour Board to 27 April 2018 at 10.00 am at the Port of Workington.