Agenda and draft minutes

Workington Harbour Board
Wednesday, 23rd January, 2019 10.00 am

Venue: Port of Workington

Contact: Holly English  Email: holly.english@cumbria.gov.uk

Items
No. Item

35.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Mr J Holliday.

 

36.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

Minutes:

RESOLVED,            that the press and public be excluded from the meeting during consideration of Agenda Item 8- Port Managers Report on the grounds that it contains exempt information as defined under paragraph 3 of Part 1 of schedule 12A of the Local Government Act 1972 relating to the financial or business affairs of any particular person, (including the authority holding that information).

 

37.

DISCLOSURES OF INTEREST

Members are invited to disclose any non pecuniary interest not already registered, and any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made at the meeting.

 

38.

MINUTES pdf icon PDF 63 KB

To confirm as a correct record the Minutes of the Board meeting held on 24 October 2018 (copy enclosed).

 

 

Minutes:

RESOLVED,            that the minutes of the previous meeting held on 24 October 2018 be agreed as a true and accurate record, and signed by the Vice-Chair.

 

39.

MEMBERSHIP

To report any changes in Membership.

Minutes:

It was noted that Mr F Johnson had replaced Mr M Fryer on the Board as a representative of Allerdale Borough Council.

 

40.

ACTION PLAN pdf icon PDF 72 KB

To consider the Action Plan (copy enclosed).

Minutes:

The Port Manager introduced the latest Port of Workington Action Plan which provided an update on the following actions:-

 

Consideration of the role of Allerdale Borough Council in relation to the Port of Workington

 

There had been no progress since the last meeting of the Board, Officers were aiming to do more interface work with Allerdale Borough Council. It was advised that an update would be given at the next Board meeting.

 

Review of governance arrangements in line with the Department for Transport’s recently published Ports Good Governance Guidance

 

The Acting Executive Director – Economy and Infrastructure informed the Board that the piece of work was progressing and was currently being looked at by colleagues in Legal Services. Discussions would be held outside the meeting with a view for the new terms of reference to be agreed at the next County Council Constitution Review Group.

 

Arrange Port Marine Safety Code awareness training.

 

Officers hoped to be able to provide a date for the training at the next Workington Harbour Board meeting.

 

RESOLVED,             that the Action Plan be noted.

 

41.

ACCOUNTS AND PERFORMANCE INDICATORS pdf icon PDF 11 KB

To consider the accounts and performance indicators to 31 December 2018 (copy enclosed).

Additional documents:

Minutes:

The Board considered a report by the Port Manager which presented the accounts and performance indicators to 31 December 2018.

 

The Board received updates on:-

 

·         Finances 2018/2019

·         Analysis of Operating Revenue

·         Reserve Funds

·         Business Plan Performance Reporting

 

It was reported that for the period 1 April 2018 to 31 December 2018 the Port had improved on the previous year’s figures in relation to trading surplus and operating revenue. Operating Revenue was above target at around £1.4m, Operating Expenditure was around £1m and Trading Surplus was at £290k. Despite trading tailing off slightly in recent (months/weeks?) the Port Manager was hopeful that the targets would still be attained.

 

The Port Manager advised that a dredge had not been required in the financial year due to recent weather patterns, this meant that dredging costs for the period were low. A dredge would be required in upcoming months and was in the process of being planned for April 2019. In response Members asked whether costs could be set aside from this year’s budget whilst there was a surplus, the Acting Executive Director explained that options were being explored.

 

In relation to attracting new customers, the Acting Executive Director – Economy and Infrastructure informed the Board that Officers were working with the Communications team to pull together a new prospectus and were looking at the possibility of using the Port as a method of transportation in line with Government strategy.

 

To conclude the Port Manager explained overall the Port had experienced a very positive 9 months and was showing encouraging signs that targets would be met. Members congratulated the Port Manager for his hard work in maintaining profit and being vigilant in looking for new customers.

 

RESOLVED,             that the report be noted.

 

42.

DATE AND TIME OF NEXT MEETING

The next meeting of the Board is scheduled for  23 April 2019  at 10.00am at the Port of Workington.

 

Minutes:

It was noted that the next meeting of the Board was scheduled for 23 April 2019 at the Port of Workington.

 

43.

PORT MANAGER'S REPORT

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed for members only).

 

Minutes:

The Board received a report from the Port Manager which informed and advised on the latest operational, commercial, and financial position in relation to the Port’s strategy and policies for the period from 1 October 2018 to 31 December 2018.

 

General Remarks

 

The Port Manager gave details on the tonnage of cargo that had been shipped through the Port and other key activities that had generated revenue.

 

The Acting Executive Director – Economy and Infrastructure gave an update concerning the ongoing governance review. It was explained that a private meeting would be arranged for Board members to discuss proposals before a report would be considered at the County Council’s Constitution Review Group in March.

 

An in-depth discussion took place concerning the replacement of the railway bridge in partnership with Network Rail.

 

Port Commercial/ Business Activities

 

A summary of the Port’s commercial and business activities was given.

 

Port Health and Safety Meetings

 

The Board received the minutes from the last meeting of the Port’s Health and Safety Committee.

 

Port Marine Safety Code (PMSC)

 

The report gave details of the activities that had taken place in the current reporting period.

 

Storm Desmond Insurance Claim

 

The Council had now accepted the Port’s insurers offer to settle the infrastructure part of the claim following the Storm Desmond event in 2015. It was explained that as a result the insurance premiums had risen considerably.

 

Port of Workington Investment Programme

 

The Port’s capital investment requirements were under review by the Council.

 

Maintenance Dredging

 

The next dredging campaign was being planned for April or May 2019.

 

The current maintenance Dredging Framework Contract was due to expire in December 2019 and the Council would re-tender the contract for a further term not exceeding 5 years.

RESOLVED,             that Members receive the report.