Agenda and draft minutes

Cumbria Police and Crime Panel
Tuesday, 13th March, 2018 10.30 am

Venue: Community Room, Cumbria Fire and Rescue HQ, Carleton Avenue, Penrith, CA10 2FA.

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

48.

Apologies for Absence

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr R Bingham and Mrs C Tibble.

 

49.

Declarations of Interest

To receive any declarations of interest.

 

Minutes:

There were no declarations of interest on this occasion.

 

50.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any item on the Agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

51.

Public Participation

To receive any items of public participation.

 

(Questions and petitions must be received in writing by Lynn Harker, Senior Democratic Services Officer at least seven working days before the date of the Panel meeting).

 

Minutes:

There were no items of public participation to be considered at this meeting.

 

52.

Minutes pdf icon PDF 118 KB

To confirm as a correct record the minutes of the meetings of the Panel held on 23 January 2018 (copy enclosed) and 23 February 2018 (copy to follow).

 

Additional documents:

Minutes:

(1)    With reference to the minutes of the meeting held on 23 January 2018 - Compliments and Complaints (minute 40 refers) it was agreed to amend the second paragraph to read as follows:-

 

        ‘A member raised a concern regarding communication by County Council officers to Panel members in respect of one of the complaints and requested that members be kept informed of any ongoing issues to avoid any surprises.  A member raised the Member/Officer Protocol.  Advice was given by the Monitoring Officer in respect of the Member/Officer Protocol and the Chair, whilst acknowledging concerns about how this matter was dealt with, confirmed that this issue was not a matter to be dealt with in a public meeting.’

 

        The third paragraph should begin with the words ‘Following this’.

 

(2)    The Panel raised their concerns regarding the late receipt of the minutes of the meeting held on 23 February 2018.  It was, therefore, agreed to defer confirmation of the minutes until the next meeting of the Panel.

 

RESOLVED,    that

 

                     (a)    with the inclusion of the amendments referred to at (1) above the minutes of the meeting held on 23 January 2018 be confirmed as a correct record;

 

                     (b)    confirmation of the minutes of the meeting held on 23 February 2018 be deferred until the next meeting of the Panel to be held on 24 July 2018.

 

53.

Police and Crime Plan

To receive the following reports from the Office of the Police and Crime Commissioner (copies enclosed):-

53a

Monitoring of Objectives pdf icon PDF 1 MB

Minutes:

The Panel received a report from the Office of the Police and Crime Commissioner which provided a performance summary against the Police and Crime Plan objectives and a specific thematic update against Objective 3 “Tackle Crime and Antisocial Behaviour” focusing on ‘Tackle domestic abuse early on to stop people suffering’.  Members suggested that reporting periods be included in future reports.

 

A discussion took place regarding the performance summary against the Police and Crime Plan Objectives.  Members noted that ‘A Visible and Effective Police Presence’ had an amber rating and it was explained this was partly due to the lack of visibility of the 25 additional police officers which were agreed as part of the increase in the County Tax Precept.

 

The Panel held a detailed discussion regarding the 101 service which was the secondary non?emergency number for the Force.  Members were informed that a significant amount of work had been undertaken in the last 12 months with regards to the service.

 

The Panel were informed that one of the previous problems was the service was reliant on a relatively small team, therefore, any resource issues impacted on it.  It was explained that a reserve of officers had now been trained who could be used to alleviate resourcing problems.  Whilst it was acknowledged that not everyone had access to IT systems members noted that the use of e?mails rather than dialling 101 was being encouraged.

 

A discussion took place regarding 101 call waiting times noting that the average wait was around five minutes.  The Panel were informed that the target set was to routinely answer the calls under three minutes but it was acknowledged that the nature of some of the calls meant that this would not be possible.

 

Members noted it had been acknowledged that the 101 system was outdated, therefore, an £8m investment on a significantly upgraded new control system would be made over the next 10 years. 

 

The Panel noted that the ‘Tackle Crime and Antisocial Behaviour’ objective also had an amber rating.  It was explained this was due to the ongoing work around anti?social behaviour highlighting ‘hot spots’ around the county where close liaison was taking place with police officers to target those areas. 

 

A discussion took place regarding anti?social behaviour and members asked what had triggered the hot spot issues.  The Panel were informed that performance data regarding anti?social behaviour was generally positive for the county but explained that when specific community work had been undertaken problems had been highlighted in certain areas.

 

A discussion took place regarding the ‘Supporting Young People’ objective and the launch of the DVD by Carlisle Mencap which focused on ‘Mate Crime’, a form of disability hate crime.  Members felt this was a prevalent area of crime and asked for further information regarding how this information would be communicated in the public domain. 

 

During the course of discussion the Panel highlighted the importance of also raising awareness of hate crime with the elderly community.  The Commissioner  ...  view the full minutes text for item 53a

53b

Public Engagement pdf icon PDF 2 MB

Minutes:

Members considered a report by the Office of the Police and Crime Commissioner regarding Public Engagement.

 

The Panel were informed that the Police and Crime Commissioner had a statutory obligation to engage with communities under the Police Reform and Social Responsibility Act 2011 (as amended) as well as to consider the welfare of victims.  To enable the Commissioner to facilitate the execution of those duties, a Public Engagement Strategy was in place which sets out the principles and strategic outcomes of engagement.  It was noted that the Strategy and Action Plan were regularly reviewed to enable any gaps that had been identified to be addressed, and also to capture any emerging issues.

 

The Panel noted that the Commissioner had attended 113 engagement events and the growth in the use of social media was also highlighted.  A discussion took place regarding concerns which were raised during the events and noted the four main recurring themes which emerged included police resources/visibility/level of service, car parking/anti-social driving issues/speeding, performance of non?emergency service 101 and concerns around anti?social behaviour.

 

The Panel discussed the engagement activity (referred to in appendix 1 of the report).  The member representative for the South Lakeland area of the county raised his concerns at the lack of engagement by the Commissioner following his cancellation to an event in the area.  Officers apologised for this oversight and agreed to investigate the matter and respond direct with proposed dates for an alternative meeting.

 

The Panel member representatives from the Barrow and Eden areas also requested the attendance of the Commissioner in their area and it was agreed the individuals would be contacted direct to discuss this further.

 

During the course of discussion the Commissioner emphasised he would welcome invites to events from any location in the county and would attend as many as possible.

 

The Panel discussed the number of Surgeries which had taken place, highlighting the lack of attendance, and suggested that consideration of engagement with the public in a different way should be investigated.  A member suggested that lack of engagement could be due to over?engagement at other events which were taking place in the area.

 

A discussion took place regarding the range of demographic groups and it was suggested an ‘older adults’ group should be added highlighting that the U3A (University of the 3rd Age) could be a good route to engagement.

 

The Chair welcomed the update.

 

RESOLVED,    that the paper be noted.

53c

Blue Light Collaboration Update

To receive a presentation.

 

Minutes:

It was agreed to defer the presentation to the next meeting of the Panel and members received a brief verbal update.

 

The Panel were informed that meetings had taken place with a number of organisations and a shared vision and governance framework had been agreed.  It was explained that a Working Group would formulate and turn aspirations into targets for collaboration.

 

Members were informed that collaboration was already taking place between the Fire and Police services with regards to forced entry into properties as required.  It was also explained that estates were being investigated with a view to the sharing of premises and the possibility of a joint command control centre situated within the county was being explored.

 

Members were informed that joint emergency service officers were being investigated taking into consideration different models from similar counties around the country.

 

The Commissioner explained that the project was at a very early stage and that joint working was still required with Cumbria County Council and Cumbria Fire and Rescue.  He highlighted that the ultimate aim was to deliver better services to the public.

54.

Revenue Budget Monitoring - Quarter 3

54a

Constabulary Revenue Budget Monitoring Report 2017/18 pdf icon PDF 454 KB

To consider a report from Cumbria Constabulary (copy enclosed).

Minutes:

The Panel considered a report from Cumbria Constabulary which detailed their Revenue Budget Monitoring 2017/18.

 

Members noted that to December 2017 (Quarter 3) the current forecast of net expenditure amounted to £113.392m compared to a revised budget of £112.384m.  It was explained that the variance amounted to a forecast overspend of £1,008k (0.90%) and was made up of a forecast overspend on expenditure budgets of £1,046k (0.88%) offset by additional income of £38k (0.59%).

 

The Panel were informed that the overspend was made up of overspends on some categories totalling £1,664k which were being partially offset by underspends on others totalling £656k.  It was explained that the forecast overspend at December had increased by £96k (10.53%) when compared to the figure reported as at the end of September of £912k. 

 

Members noted that the forecast as at the end of December assumed pay award from September 2017 at 1% plus 1% non?consolidated award for police officers, PCSOs and staff.  The total impact of the additional 1% (still awaiting confirmation for PCSOs and Police Staff) was £412k for the financial year 2017/18.

 

A discussion took place regarding the overspend and whilst appreciating the costs associated with the police officer pay members asked what other reasons contributed to the overspend.  It was explained that the forecast included several identified budget pressures which were not originally budgeted for and included consultancy for PSD audit tool and business analytics tool, in?house provision of canteen facilities across the Force, adaptations to conference rooms, funding of a small number of new staff posts and exit costs associated with redundancies.

 

Members were informed that steps were being taken to rectify the situation but it was anticipated there would be an overspend at the end of the financial year.  It was explained there were reserves and contingencies for a revised workforce plan.  The Commissioner confirmed that he was prepared to use reserves to keep Cumbria safe but stressed that this would be carried out with caution and not on a regular basis. 

 

A discussion took place regarding the number of Police Officers within the Force.  Members were informed that currently the establishment employed 1105.5 officers, a further 12 would join the Force in April and it was anticipated a further 36 would be recruited by June 2018.

 

The Panel discussed the influx of summer events in the county and the effects this had on generating income.  It was explained the Force could only recover full costs for commercial events.

 

RESOLVED,    that the report be noted.

54b

Office of the Police and Crime Commissioner Revenue Budget Monitoring Report 2017/18 pdf icon PDF 411 KB

To receive a report from the Office of the Police and Crime Commissioner (copy enclosed).

 

Minutes:

The Panel received a report from the Office of the Police and Crime Commissioner regarding the Revenue Budget Monitoring 2017/18. 

 

Members noted that up to December 2017 (Quarter 2 to Quarter 3) the current forecast of net expenditure amounted to £97.226m compared to a revised budget of £96.178m. 

 

The Panel were informed that the variance amounted to a forecast overspend of £1,048k (1.09%) and was made up as follows:-

 

Ø   a forecast overspend of £40k (0.25%) in respect of the Commissioner’s budgets;

 

Ø   a forecast overspend on Constabulary budgets of £1,008k (0.90%) of which, £1,046k (0.88%) represented an overspend on expenditure budgets offset by additional income of £38k (0.59%).

 

The forecast overspend had increased by £123k (13.30%) compared to the position reported at the end of Quarter 2 (September) of £925k.

 

RESOLVED,    that the report be noted.

 

55.

Compliments and Complaints pdf icon PDF 419 KB

To consider a report from the Monitoring Officer (Cumbria County Council) (copy enclosed).

 

Minutes:

Members received a report from the Monitoring Officer (Cumbria County Council) which advised of any complaints received in accordance with the Panel’s Complaints Procedure.  The report outlined where appropriate, what, if any, action had been taken in respect of the complaints.

 

The Panel noted there was one ongoing complaint but no other complaints had been received.  Members were informed that the necessary information in connection with the ongoing complaint had now been received and an attempt was being made to broker a local resolution.  It was noted that a further report would be made to the next Panel meeting confirming the outcome of the local resolution.

 

Members were informed that the Monitoring Officer had not been made aware of any compliments that had been received during the relevant period.

 

RESOLVED,    that the report be noted.

 

56.

Panel Update Report pdf icon PDF 98 KB

To consider the Panel Briefing from the Senior Manager – Policy and Scrutiny (Cumbria County Council) (copy enclosed).

 

Minutes:

Members received a report from the Senior Manager – Policy and Scrutiny which gave an update on key issues and developments that had occurred since the last meeting of the Panel on 23 January 2018.

 

A discussion took place regarding the agreed Special Meeting of the Panel to discuss in detail the reviews and actions which had been undertaken since the Poppi Worthington Inquest.  The Board were informed that this meeting would be convened once feedback had been provided from the Crown Prosecution Service regarding the matter.

 

The Panel were informed that officers would be refreshing the Cumbria Police and Crime Panel website.

 

The Panel noted that details would be circulated to members of the Complaints Procedure Working Group regarding a revised meeting date.  It was suggested that a review of the Terms of Reference be also undertaken by the Group.

 

RESOLVED,    that

 

                     (1)    the report be noted;

 

                     (2)    the work programme be noted.

 

57.

Date of Next Meeting

The next meeting of the Panel will be held on Tuesday 24 July 2018 at 10.30 am at Cumbria Fire and Rescue HQ, Carleton Avenue, Penrith, CA10 2FA.

 

Minutes:

It was noted that the next meeting of the Panel would be held on Tuesday 24 July 2018 at 10.30 am at Cumbria Fire and Rescue HQ, Carleton Avenue, Penrith.

 

It was noted that the current Chair of the Panel would be retiring from his elected member role in May and this was the last Panel meeting he would attend. 

 

The Panel members and Police and Crime Commissioner expressed their thanks and appreciation for his support to the Panel and wished him well for the future.

 

The Chair thanked everyone for their support and said it had been a privilege to be Chair.