Agenda and draft minutes

County Council Local Committee for Allerdale
Wednesday, 9th January, 2019 10.00 am

Venue: Moorclose Community Centre, Needham Dr, Workington CA14 3SE

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

51.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies from absence were received from Mr JS Holliday, Lord R Liddle, Mr T Lywood and Mr HGG Graham.

52.

DECLARATION OF INTERESTS

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

(b)       The tenant is a body in which you have a beneficial                                        interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no declarations of interest made on this occasion.

53.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED that,     the press and public be not excluded from the meeting during consideration of any items of business.

54.

PUBLIC PARTICIPATION

None for this meeting at the time of despatch

 

Minutes:

There were no public questions, petitions or statements made on this occasion.

55.

Local Committee Terms of Reference pdf icon PDF 81 KB

To note the revised Terms of Reference (copy enclosed).

Additional documents:

Minutes:

RESOLVED that,     the revised Terms of Reference for Local Committees be noted.

56.

MINUTES pdf icon PDF 113 KB

To confirm the minutes of the last meeting held on 6 November 2018 (copy enclosed).

Minutes:

RESOLVED that,     the minutes of the previous meeting held on 6 November 2018 be agreed as an accurate record and signed by the Chair.

 

57.

Working Together Programme pdf icon PDF 2 MB

To receive a presentation from the Acting Executive Director - Economy & Infrastructure (copy enclosed).

Minutes:

Members received a presentation from the Acting Executive Director – Economy and Infrastructure on the Working Together programme which aims to improve the working partnerships between the county, district and parish councils.

 

The presentation covered the following: -

 

·         The Council’s Vision and Approach

·         Working Together – Our Promises

·         Working Together – To Maintain our Roads, Verges and Hedges

·         Working Together – Safely

·         Time to Refresh our Approach

·         New Partnership Agreements

·         Next Steps

·         More Information

 

Members praised the initiative and the support it has offered the local community. They discussed the agreements that had been made with town and parish councils to assure a safe working environment and to provide training and support to local volunteers. The Highways Network Manager explained how each agreement was unique and was considered based upon risk.

 

The Chair thanked the Highways Network Manager for the presentation.

 

58.

Stages 5 and 6 Tour of Britain, Cumbria pdf icon PDF 2 MB

To receive a presentation from Mark Brierley – Infrastructure Planning Officer. (copy enclosed)

Minutes:

Members received a presentation from Mark Brierley – Infrastructure Planning Officer on the tangible benefits of the Tour of Britain on Cumbria.

 

The presentation covered the following:-

 

·         Headlines

·         Allerdale Outcomes

·         Engaging Young People

·         Feedback

·         Thank you and Questions

 

The work that went into securing and hosting the Cumbrian stages of the Tour of Britain (TOB) was praised as a success.

 

Members discussed the legacy of the TOB and how schools and young people had been impacted by schemes such as the bike library in Allerdale. The Infrastructure Planning Officer explained the impact of the campaigns which ran to engage young people such as design the flag competitions and health and wellbeing campaigns promoting the benefits of cycling.

 

Members congratulated officers for all their efforts to assure the success of the Cumbrian leg of the Tour. Members asked whether more could be done to extend the impact of the Tour to other towns if the Tour is to return to Cumbria so that they too are able to share in its legacy.

 

The Chair thanked the Infrastrure Planning Officer for the informative presentation.

59.

Local Committee Devolved Budget 2018-2019 - Monitoring Report Highways Budget pdf icon PDF 99 KB

[Electoral Divisions: All Allerdale]

 

To consider a report from the Acting Executive Director – Economy and Infrastructure (copy enclosed)

 

This report presents the Highways Devolved Budget Finance report combined with the Highways Programme Progress report.

 

Additional documents:

Minutes:

Members considered a report from Acting Executive Director – Economy and Infrastructure which combined the Highways Devolved Budget Finance report and the Highways Programme Progress report.

 

The Highways Network Manager explained to members the virements highlighted in the appendices of the report..

 

Members noted the following virements:-

 

·         £29,688 was vired from Street Lighting and Signs to Cleansing and £17,307 vired from Better Highways to fund ongoing gully cleansing work while enabling a balanced budget

 

·         £9,312 was vired from Street Lighting and Signs to fund various verge and tree cutting works.

 

·         Savings made on existing lighting schemes highlighted be vired to ‘Low Value Lighting Improvements Works’ to facilitate lighting improvements at Jane Street and Park Lane in Workington as well as Broughton Park in Great Broughton.

 

·         Savings made on completed schemes at Headlands Keswick and North Street, Maryport was vired to carriageway patching and minor drainage

works.

 

·         Savings from a revised scheme design for Cockermouth Main Street crossing scheme were vired to carriageway patching works.

 

RESOLVED that,    

 

1.    The Local Committee noted the Highways Devolved Revenue budget, attached as Appendix 1 showing a minor overspend of £3,793 and agree the highlighted virements.

 

2.    The Local Committee noted the Highways Devolved Capital Budget, attached as Appendix 2 and agreed the highlighted virements.

60.

Allerdale Highways Working Group Update pdf icon PDF 97 KB

[Electoral Divisions: All Allerdale ]

 

To consider a report from the Acting Executive Director – Economy and Infrastructure (copy enclosed).

Additional documents:

Minutes:

Allerdale Local Committee considered a report from the Acting Executive Director – Economy and Infrastructure, which detailed the outcome of the meeting of the Highways Working Group (HWG) held on 3 December 2018 and presented the Highways Working Group recommendations for approval.

 

(1)          Minutes

 

RESOLVED that      Allerdale Local Committee notes the minutes of the Highways Working Group meeting held on 3 December 2018 and the recommendations.

 

(2)          Provisional Devolved Capital Programme for Allerdale 2019/20

 

RESOLVED that,     members AGREE the RECOMMENDATION of the Highways Working Group that members agreed the proposed Devolved NPRN Programme of Works for 2019/20, subject to cabinet confirmation of the devolved highways budget.

 

(3)       Keswick Transport Study

 

RESOLVED that,     members AGREE the RECOMMENDATION of the Highways Working Group that Local Committee agree to allocate £20,000 from the 2019/20 budget to support the preparation of the Keswick Transport Study (including a parking strategy),

 

(4)       Allerdale Speed Limit Review

 

The Local Member of Silloth asked members to note the concerns raised in relation to the change of route through Dub Mill Point and he wondered whether it would be better to delay the introduction of this speed limit pending implementation of the new Allonby to Silloth cycle track.

 

However, the Traffic Management Team Leader felt it would be preferable to advertise the proposals as part of the advertising stage of consultation, treating the two projects separately.

 

RESOLVED that,     members AGREE the RECOMMENDATION of the Highways Working Group that Local Committee proceed to statutory consultation and advertisement of the proposals detailed in Appendix 4 of the report attached as Appendix 5, having taken into consideration responses and feedback received during the informal consultation process and having also taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984.

 

(5)       Cockermouth Traffic Regulation Order

 

The Local Member for Cockermouth North, in consultation with the Traffic Management Officer suggested alternative times for disc parking in the loading bays on Cockermouth Main Street. Members supported proposals.

 

RESOLVED that,    

 

(1)  members agree the RECOMMENDATION of the Highways Working Group IN PART namely to proceed to statutory consultation and advertisement of a variation to The County of Cumbria (Various Roads, Cockermouth and Surrounding Area)(Traffic Regulation Order) 2014 (“the Cockermouth Order”), in relation to the proposed restrictions shown on the plans attached to the report attached as Appendix 4 to the report to Local Committee, save that Proposal Number 5 included as Appendix 5 to the report to Highways Working Group relating to proposed loading bay times of 8 am – 12 pm and disc parking 12 pm – 6pm on Cockermouth Main Street be altered to loading 8 am – 10 am and disc parking 10 am – 6 pm for the purposes of the statutory consultation and advertisement.

 

(2)  That Local Committee agree that, subject to no unresolved objections received at the end of the statutory consultation and advertisement of the changes referred to in paragraph (1) above of the report be brought into operation as advertised.

 

 

 

 

61.

Area Planning Report pdf icon PDF 101 KB

[Electoral Divisions: All Allerdale]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

This report provides members with an update on the activities of the Allerdale Community Services Team and presents the Local Committee budget for the current financial year.

 

Additional documents:

Minutes:

Members had before them a report from the Executive Director – Corporate, Customer and Community Services which provided them with an  update on the activities that support local area planning across Allerdale. The report also presented the Local Committee budget that supported area planning and other activity that benefits the local community.

 

·         A595 at Bothel

 

Members noted the consultation of the proposals for improvement to A595 at Bothel with both Parish Councils and the public. The outcomes of the consultation were still awaited.

 

·         Cumbria Healthy Pupils Fund

 

Members noted that  the DfE allocated £368,424 for the Cumbria Healthy Pupils Fund (Sugar Tax), to be spent on “improving children’s and young people’s physical and mental health”.

 

A project team had been formed to oversee the management of the allocation of grants based on the assessment of applications from eligible schools. From the Cumbria Healthy Pupils Fund, a total of 76 applications were received from across the county that requested a total of £1.5M investment. Of those received there were 19 projects from 18 schools across Allerdale with awards being given to 6 schools totalling £69,089 and supporting 819 pupils. 

 

RESOLVED that,     Members note the contents of the report.

62.

Investment in Communities pdf icon PDF 117 KB

[Electoral Divisions: All Allerdale]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

This report sets out the priority areas in relation to people across Allerdale and identifies projects that are considered to improve the lives and opportunities for the local population.

 

Minutes:

Members had before them a report from the Executive Director – Corporate, Customer and Community Services which set out the priority areas and projects which were considered to improve the lives and opportunities of the people of Allerdale.

 

The Area Manager updated members on the planning of the Allerdale Community Asset Expo which is funded by Allerdale Local Committee and which intends to bring together professionals who work with vulnerable people with organisations who provide universal services within communities.

 

The Area Manager also provided members with the details of three projects for which funding had been requested:-

 

  • Carnegie Theatre and Arts Centre

 

This project requested £7,664 to fund the set-up of a super-fast WiFi service and was supported by the local elected Member.

 

  • Tony Ward Memorial Trust

 

This project requested £258 to enable National Governing Bodies to deliver an athletics coaching programme across Cumbria. It was supported by the local elected Member for Cockermouth North who spoke in detail about the impact the funding would have on the infrastructure of Cambrian athletics. It was explained that this was a small amount as it was being used to top up a larger grant application from another fund.

 

  • Amy’s Care

 

This project requested £7,000 to part fund the purchase of a new minibus with disabled access. The transport is essential to older adults who have limited mobility.

 

Members discussed arrangements to invite practitioners and members of the public to Local Committee to see what more could be done to help the vulnerable in our communities

 

RESOLVED that Members,          

 

(1)       Agree to commit £7,664 to Carnegie Theatre and Arts Centre towards installation of WiFi.

 

(2)       Agree to commit £258 to Tony Ward Memorial Trust towards the delivery of an athletics coaching programme in West Cumbria.

 

(3)       Members agree to commit £7,000 to Amy’s Care towards the purchase of a new minibus.

 

63.

Investment in Children and Young People pdf icon PDF 129 KB

[Electoral Divisions: All Allerdale]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

This report provides an update on the key issues affecting children and young people in Allerdale, including current health issues. It sets out the details of funding available and grant applications submitted against those funds.

 

Minutes:

Members were provided with a report from the Executive Director – Corporate, Customer and Community Services which updated them on the activity of the Council and partners that contribute to the Children and Young People’s Partnership.

The Area Manager took members through the report and highlighted the following grant applications:-

 

·         Tony Ward Memorial Trust

 

The Group requested £3,148 from Allerdale Local Committee to run an athletics coaching programme in West Cumbria.

 

·         Apprentice team

The application for £3,560 was made to fund the recruitment and training of a new apprentice for Allerdale Community Service.

 

·         Cumbria Youth Alliance

 

The Cumbria Youth Alliance applied for £5,000 of funding to run the Youth Leadership Programme to work with young people who are not in training or employment. Members asked questions which identified that further information was required before this application could be agreed.

 

Members requested that more information be provided about the funding for Cumbria Youth Alliance, and AGREED that the decision on this application be deferred until the next meeting.

 

It is RESOLVED that,         

 

(1)       Members agreed to commit £3,148 to Tony Ward Memorial Trust, from the 0-19 fund towards delivering an athletics coaching programme in West Cumbria.

 

(2)       Members agreed to commit £3,650 to the Apprenticeship Team, from the 0-19 fund towards the partial cost of a Level 2 apprentice to work across the Community Services Team.

 

(3)       Members defer the decision in relation to the application from Cumbria Youth Alliance to a future meeting and agree that further information is required.

64.

ACTIONS ARISING FROM PREVIOUS MEETINGS pdf icon PDF 45 KB

[Electoral Divisions –  All Allerdale ]

 

To consider a report by the Area Support Manager (copy enclosed).

 

This report updates the Committees on actions arising from previous meetings.

 

Minutes:

In considering the outstanding items in the list it was AGREED that the following actions be removed from the list:-

 

·         Minute no. 89 – Proposed expansion to Thursby Primary School

·         Minute no. 42 – A596 Thursby to Workington Speeding Concerns

 

 

65.

CHAMPION UPDATES

To receive updates from Allerdale’s Local Committee Champions

 

Minutes:

·         Armed Forced Champion

 

Updated members on the recent meeting of the Supporters of Veterans.

 

Members discussed the role of Local Committee Champions and how the terms of the role might be cleared up by further engagement with Champions nationally.

 

 

66.

VERBAL REPORTS FROM MEMBERS SERVING ON OUTSIDE BODIES

Members representing Allerdale Local Committee are invited to report back verbally on recent meetings they may have attended.

Minutes:

There were no updates from Outside Bodies provided at this meeting.

67.

DATE & TIME OF NEXT MEETING

The next meeting will be held on Friday 1 March 2019 at Wigton Market Hall, 13 High Street, Wigton at 10am.

Minutes:

The next meeting will be held on Friday 1 March 2019 at Wigton Market Hall, 13 High Street, Wigton at 10am.