Agenda and minutes

County Council Local Committee for Eden
Thursday, 15th March, 2018 10.30 am

Venue: The Community Room, Cumbria Fire & Rescue Service HQ, Penrith

Contact: Stewart Consterdine  Email: stewart.consterdine@cumbria.gov.uk

Items
No. Item

80.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

Apologies for absence were received from Mr A Connell.

 

81.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest on this occasion.

 

82.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

 

83.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

 

Minutes:

There were no questions, petitions or statements on this occasion.

 

84.

MINUTES pdf icon PDF 104 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 9 February 2018.

 

Minutes:

 

·         Item 70 – paragraph 6 should read “liberty through debt”

·         Item 71 -paragraph 8 should read “scheme for gully cleaning for 18/19 is currently under review”.

·         Item 74 – the resolution should not have included “that the apportionment of the devolved Draft Highways Capital budget for 2018/19 be approved as detailed in paragraph 4.4; and”

·         Item 75- point 7 under resolved. The report incorrectly names Castle Hill Road and should have read Carleton Hill Road.

 

RESOLVED that the minutes of the meeting held on 9 February 2018 were agreed as a correct record and signed by the Chair.

 

85.

ICC Update

To receive a verbal update on Integrated Care Communities (ICC).

 

Minutes:

Following on from previous updates given to Eden Local Committee by Angie Reynolds, ICC Development Manager for Eden, an update was given in respect of the Integrated Care Communities (ICC) in Cumbria and Eden by Derek Houston, Senior Manager Health and Care Integration, and Jackie Dodd, Public Health Locality Manager.

 

Derek Houston, Senior Manager Health and Care Integration, explained that although Angie Reynolds and Ashley Liston, GP lead for Eden ICC are unable to attend this meeting, a seminar can be held at a later date where the ICC development can be looked at in more detail.

 

Derek Houston, Senior Manager Health and Care Integration advised that there were 15 ICCs in Cumbria with 8 in the South of the county and 7 in the North.

 

There have been developments covering all the ICCs since the last update with focus being given to three areas.

 

  1. To make the whole team more integrated.
  2. How the ICC can adapt to local circumstances.
  3. To have a more joined up experience for patients.

 

A business case has been agreed for North Cumbria and in phase 1, Rapid Response teams will be set up which will be clinical staff dealing with triage work to initially screen patients who would normally spend time within hospitals when it was not necessary. This will help in reducing hospital admissions with more patients being assisted at home.

 

It will take time to have these teams in place due to redeploying and recruiting experienced staff.

 

Next year the focus will be on introducing Integrated Case Management Systems for teams so that Social Workers, GPs and paramedics will have access to patient’s medical records.

 

Jackie Dodd, Public Health Locality Manager, advised the Committee of ICC developments in Eden.

 

In addition to the work in progress at Alston and the Appleby Together work, lots of activity was underway. GP surgeries are working closer together.  The surgeries are extending access and looking at electronic consultations. Protected Learning Time (PLT) is providing an opportunity for GP’s to focus on local priorities such as dementia.  Adult Social Care and reablement services are continuing to look at ways to support people at home and the development of the Rapid Response aims to reduce the need for people to go into hospital as well as supporting people to be discharged quickly from hospital. The public health and well being initiatives led by the public health and communities’ team at the County Council are a key part of the prevention system to reduce demand on the system in the first place.

 

The development of the Hub which will base community staff at the Lonsdale Unit at Penrith Hospital is a priority. Meetings have been held with community staff from across the system to consider the colocation and integration of services.  Staff are positive about the move which will be of great benefit to the people of Eden. There will also be satellite sites in Alston and Appleby.

 

A concern was raised by a Member regarding public engagement with  ...  view the full minutes text for item 85.

86.

Highway Lighting Projects pdf icon PDF 99 KB

To provide Eden Local Committee with a briefing on the ownership and responsibility for street lighting in the Eden area.

 

Additional documents:

Minutes:

The report was presented by Ian Harker, Lighting Manager.

 

The report provided Eden Local Committee with a briefing on the ownership and responsibility for street lighting in the Eden area.

 

Prior to 1974 the responsibility for street lighting was spread across County, District (including Borough and Town councils) and Parish councils. In general rural road lighting systems were the responsibility of county Councils with urban road lighting being the responsibility of District councils. Parish councils maintained footway lighting in villages and rural areas.

 

Following local government reorganisation in 1974 the responsibility for urban road lighting passed from the District councils to the new Cumbria County Council along with the rural road lighting maintained by the four (Cumberland, Westmorland, Lancashire and West Riding of Yorkshire) County councils. At this stage some Parish councils also transferred their footway lighting to the new District councils.

 

The Committee discussed various aspects of the report and thanked Ian Harker, Lighting Manager, for his report which will assist Members of the Committee when they are approached by constituents in respect of lighting matters.

 

RESOLVED,     that the report be noted.

 

87.

Eden Highways Non-Devolved Highways Capital Programme 2018/19 pdf icon PDF 92 KB

Paper by Nigel Butcher, Highways Network Engineer (Eden).

 

[Electoral Divisions: All Eden]

 

Additional documents:

Minutes:

The report was presented by Nigel Butcher, Highways Network Manager (Eden).

 

This report was for information only, and advised Members of the County Council’s Non-Devolved Highways Capital programme in Eden for 2018/19.

The County Council’s overall highways capital budget for 2018/19 was confirmed by County Council on 15th February 2018.

The recommendation was for the Highways Non-Devolved Capital programme in Eden for 2018/19 be noted as detailed in this report and in the attached Appendices 1, 2 and 3 of the report.

Nigel Butcher, Highways Network Manager (Eden) explained that the report was much the same as the draft report presented at the last meeting.

 

A question was raised in respect of item 2 on page 28 of the report, Countryside Access Improvement Schemes, if the County Council could support voluntary schemes.

 

Nigel Butcher, Highways Network Manager (Eden) informed that there are issues to consider when working with volunteers eg. training/competency in respect of construction Health and Safety. Further information of voluntary organisations involved in Countryside Access will be distributed to Members and whilst there are no Council run schemes at present, Members will be updated throughout the year.

 

 

RESOLVED that the report be noted.

 

88.

Eden Highways Revenue Budget Allocations 2018/19 pdf icon PDF 106 KB

Paper by Nigel Butcher, Highways Network Engineer (Eden).

 

[Electoral Divisions: All Eden]

 

Minutes:

The report was presented by Nigel Butcher, Highways Network Manager (Eden).

 

The highway revenue budget for 2018/19 was approved by County Council on 15th February 2018.

The highways revenue budget allocation to Eden for 2018/19 is £746,009. This is the same as the allocation for 2017/18.

Members were requested to determine the distribution of resources among the budget heads within the Highway Maintenance Revenue Budget.

Members were also requested to note a reduction in the Better Highways budget heading from £316,009 (2017/18) to £189,343 as a result of increased capitalised planned repairs and an increase in the Drainage Cleansing budget from £140,000 (2017/18) to £266,666 to allow delivery of gully cleansing programme.

The committee discussed the report noting and accepting the rational behind the reduction in the Better Highways budget.

A question was asked if the programme for gully cleaning could be distributed to members of the Committee as this would help them answering questions from their constituents.

Nigel Butcher, Highways Network Manager (Eden), advised that he would make this available to members of the Committee.

 

RESOLVED that Members agree the distribution of the devolved Highways Maintenance Revenue Budget for 2018/19 as proposed in paragraph 4.2 of the report.

 

89.

Eden Highways Devolved Capital Programme for 2018/19 pdf icon PDF 115 KB

Paper by Nigel Butcher, Highways Network Engineer (Eden).

 

[Electoral Divisions: All Eden]

 

Additional documents:

Minutes:

The report was presented by Nigel Butcher, Highways Network Manager (Eden).

 

The County Council’s overall highways capital budget for 2018/19 was agreed by County Council on 15th February 2018. 

The base budget allocation for Eden is £3,794,000, and this includes allowances for Non-Principal Road Network structural maintenance, surface treatment, street lighting column replacement, and highway improvement schemes. 

This report set out the proposed programme of works which was anticipated can be delivered through the devolved Highways Capital funding available for 2018/19.  The proposed capital programme allocations are summarised in paragraph 4.4 of the report and detailed in Appendices 1, 2, 3, and 4 of the report.

Following a full discussion of this report a question was asked if Eden was being disadvantaged with regards to funding as did not consider population increase due to tourism. As Eden is a large rural area is it at a disadvantage.

It was agreed that a request be made to Cabinet to ask whether the funding formula for allocating the highways revenue budget was fair.

.

RESOLVED:-

  1. that the apportionment of the devolved Highways Capital budget for 2018/19 be approved as detailed in paragraph 4.4 of the report.
  2. that the list of named schemes detailed in Appendices 1, 2, 3, and 4 be approved as the devolved Highways Capital programme for 2018/19.
  3. that a request be put to Cabinet to ask whether the funding formula for allocating the highways revenue budget was fair.

 

90.

Appleby Fair Traffic Management

Verbal update by Nigel Butcher, Highways Network Engineer (Eden).

 

Minutes:

A verbal update on the Appleby Fair Traffic Management was given by Nigel Butcher, Highways Network Engineer (Eden).

 

He confirmed that the feedback on the event was highlighted successful traffic management but with an overspend on the allocated budget due to the adverse weather conditions. Following up from this, a Task and Finish Group was set up to make recommendations.

 

A fully costed budget plan has been produced which came to the same as last year at £45,000 the costs being:-

 

  1. Traffic Management plan £39,000
  2. Design Team costs £ 6,500.

 

The overspend from last years event, £17,500, has been reported stating that this was absorbed within the Eden Local Committee’s budget.

 

A full discussion took place concerning the event and how it is a national and international event. The question was not to consider not managing traffic safely for the event, but how this activity is funded and specifically how any potential overspend on future events is dealt with.

 

The Committee agreed that it was a statutory duty for the County Council to provide the services required but asked whether the whole cost of the event should come out of Eden Local Committee budget.

 

Nigel Butcher, Highways Network Engineer (Eden) agreed that as it is a statutory duty to provide the services should it rest with Eden Local Committee budget or should it be a County Council wide duty and commented about the  notion of accessing central funding.

 

Nigel Butcher, Highways Network Engineer (Eden) suggested that there were three suggested avenues for funding the highways activity for the Fair:-

 

  1. Continue paying from the Eden Local Committee Highways Budget.
  2. Utilise another revenue budget within Eden Local Committee. It was agreed that this would be the same as above as it would still come from the overall Eden Budget.
  3. A request to Cabinet for additional funding

 

RESOLVED that the information be noted and the Chairman makes a request to Cabinet for the provision of alternative funding for Appleby Fair.

 

91.

2017/18 - Communities Monitoring and Update Report pdf icon PDF 123 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

This report presents the actual expenditure and commitments recorded against the Eden Local Committee Communities Budget as at 31 December 2017 and provides the Local Committee with an update on the activity of the Eden Community Services Team.

 

Additional documents:

Minutes:

The report was presented by Nick Wright, Area Manager (Eden).

 

The report presented the actual expenditure and commitments recorded against the Eden Local Committee Communities Budget as at 26 February 2018 and provided the Local Committee with an update on the activity of the Eden Community Services Team.

Kevin Johnston, Fire Service Officer, North Command, gave a verbal update regarding the Fire and Police Inspectorate. As the service is looking to increase transparency and constructive discussion he asked if any of the Members of the Committee would like to be appointed as a Fire Champion for Eden.

Miss H Fearon expressed her interest in this area and agreed to become the Fire Champion for Eden.

 

Nick Wright, Area Manager (Eden) explained a number of proposals which support the committee’s local priorities and would finalise the year end budget with any remaining money vired to Highway’s to support overspend within in the district.

 

A Member made a request for the possibility of a grant being approved for updating the facilities at Shap Outdoor Swimming pool before the end of the Financial year. His concern was that if all the remaining Eden Committee Communities Budget was being vired to Highway then there would be no further funds available for this project.

 

The Area Manager explained that all pipeline community grant applications would be fulfilled before the residual funds were vired.

Following this discussion another member advised of a further request for funding received in respect of a project in Brough.

It was decided that this matter will be dealt with under item 93, Community Waste Prevention Grants. 

 

RESOLVED that:-

  1. to note the budget allocations for 2017-18 and the commitments and expenditure recorded to date.
  2. to note the unallocated resources in the Communities Revenue Budget of £40,219 as at 26 February 2018.
  3. to agree to vire £4,430 from the Community Grants to General Provision.
  4. to agree to allocate £10,000 from General Provision towards grant funding a part-time Fuel Poverty worker.

 

  1. to agree to vire all remaining monies from the Committee’s 2017/18 devolved budget to the Highways Devolved Budget, at the end of the Financial year, after all pipeline projects have been considered.
  2. to agree to grant fund Citizens Advice Carlisle and Eden £34,870 from the Local Committee’s 2018/19 devolved budget to deliver the Money Advice Service.
  3. the nominated Member as fire champion for Eden Local Committee be Miss H Fearon.

 

92.

11-19 Youth Grants pdf icon PDF 118 KB

[ Electoral Divisions: Alston, Appleby, Penrith, Kirkby Stephen]

 

To consider various grants against the 11-19 Services Budget.

 

Minutes:

The report was presented by Nick Wright, Area Manager (Eden).

 

This report provides Local Committee with an update on funding allocated for the development of universal youth provision in Eden and recommendations for continued funding to support the delivery of universal youth provision across Eden.

 

Whilst discussing the report the members of the Committee agreed that it would be useful if the Committee could have a presentation from the Youth Commissioners and another from the Youth Parliament as these would provide a useful update.

 

The recommendations in the report were as follows;

 

·         to award £4,000 to Alston Youth Club from the Universal Youth Provision budget line to enable the Youth Club to continue and grow;

·         to award £4,000 to Oaklea Youth Club, Appleby Hub from the Universal Youth Provision budget line to enable the Youth Club to continue and grow;

·         to award £4,000 to Penrith Youth Club from the Universal Youth Provision budget line to enable the Youth Club to continue and grow;

·         to award £4,000 to Pad9, Kirkby Stephen - from the Universal Youth Provision budget line to enable the Youth Club to continue and grow;

·         to award £1,000 to Cumbria Youth Commissioners from the Universal Youth Provision budget line to enable the Youth Commissioners to research and develop a directory of services that can be used by schools, colleges, alternative education establishments and youth services. over the next two years.

 

RESOLVED that the following awards be agreed from the Universal Youth Provision budget;

 

·         award £4,000 to Alston Youth Club

·         award £4,000 to Oaklea Youth Club, Appleby Hub

·         award £4,000 to Penrith Youth Club

·         award Pad9, Kirkby Stephen - £4,000

·         award £1,000 to Cumbria Youth Commissioners

·         to arrange presentations for the Committee from the Youth Commissioners and the Youth Parliament.

 

93.

Community Waste Prevention Grants pdf icon PDF 138 KB

[Electoral Divisions: All Eden]

 

The Committee to consider applications for grant funding.

 

Minutes:

A report was introduced by Nick Wright, Area Manager Eden.

 

The report outlined a grant application received from the following organisation:

 

To approve a grant of £2036 from the Eden Area Community Waste Prevention Fund budget line to Alston Moor Partnership to establish a Repair Café in Alston.

Nick Wright, Area Manager Eden informed the Committee that the amount left within the Community Waste Budget could not be vired. A verbal grant request had been made by the Community Gardner’s in Penrith and PACT to establish a waste reducing project in Penrith which he was minded to support.

A member of the Committee had also asked a project to be considered for a grant. The relocated recycling centre in the village of Brough requires a hard standing and drive to be installed before it can be used. This involves a total project cost of £ 45,000 and the member requested for a contribution to be made.

The committee thought that both proposals were worthy of support and the question was asked as to whether the Penrith project could be funded from residual community grant monies which would enable the Brough project to be funded via the waste prevention fund.

Nick Wright, Area Manager Eden, advised the Committee that the Communities Budget could be used for this purposed if this was what committee wished. There would be sufficient within the fund to provide monies for this project and the remaining pipeline projects leaving a smaller amount to vire to support the Highways overspend.

Tracey Moran, Community Development Officer, advised that there was still a couple of weeks before the Financial year end so if the relevant organisations could submit their requests before the year end deadline then these could be considered.

The Committee were agreeable to this and resolved that Corporate Director, Health Care and Community Services, be given delegated authority to administer to these requests on behalf of the Committee, advising the Committee of the amounts involved.

 

RESOLVED:

  1.  that a grant of £2036 be approved to Alston Moor Partnership.
  2. that authority be delegated to the Corporate Director Health, Care and Community Services, in consultation with the Chair and Vice Chair, in respect of the possible funding requests for the Brough Recycling Centre and Penrith Litter Project.

 

94.

Minutes from the last Local Committee Chairs and Leadership Meeting. pdf icon PDF 76 KB

Minutes for Information

Minutes:

The Chair updated the Committee on the minutes from the latest Local Committee Chairs and Leadership Meeting.

 

RESOLVED that the minutes be noted.

 

95.

LA GOVERNOR APPOINTMENTS pdf icon PDF 37 KB

To receive a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

A schedule of recommendations for local authority governor appointments to schools in Eden.

Minutes:

This report was presented by Nick Wright, Area Manager Eden, to appoint governors to schools in the Eden Area.

RESOLVED, that subject to their approval the following be appointed to serve as Governor.

SCHEDULE OF NOMINATIONS

 

 

STATUS AND NAME

OF SCHOOL

 

 

 

NO OF LA

GOVERNORS

TO BE

APPOINTED

 

NOMINATIONS

 

NOMINATED BY

 

Brunswick Primary School

 

1

 

Jackie Bennet

24 Greystone Road

Penrith

Cumbria

CA11 9EB

 

 

School & Cllr Fearon

 

 

96.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

Mrs P Bell updated the committee on her last meeting with the Gilford Pupil Referral Unit.

 

She advised that Daniel Barton, Assistant Director Learning and Inclusion, gave a presentation at the meeting regarding Alternative Provision which was well received.

 

Mr P Dew updated the committee on his last meetings with the Health and Wellbeing Forum and the Holehird Trust.

 

a)    Health and Wellbeing Forum. – a presentation was given regarding Smoking Cessation and various sub groups were appointed.

b)    Holehird Trust – this is a Charity Trust which makes grants to the local community. The trust also holds various properties which are leased/rent to local people. All the remaining grant money for this financial year had been allocated at this meeting.

 

97.

DATE & TIME OF NEXT MEETING

The next meeting will be held on 20 April 2018 at 10.30 am, Control Room, Fire and Rescue HQ, Penrith.

Minutes:

The next meeting will be held on 20 April 2018 at 10.30am at Penrith Fire Station.