Agenda and minutes

County Council Local Committee for Eden
Tuesday, 12th June, 2018 10.30 am

Venue: The Control Room, Cumbria Fire & Rescue Service HQ, Penrith

Contact: Jackie Currie  Email: jackie.currie@cumbria.gov.uk

Items
No. Item

16.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

Apologies for absence were received from Ms C Driver, Mr N Hughes and Mr T Wentworth Waites.

.

 

17.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                   interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made on this occasion.

 

18.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

 

19.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

 

 

Minutes:

There were no questions, petitions or statements made on this occasion.

 

 

20.

MINUTES pdf icon PDF 87 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 20 April 2018 (copy enclosed)

 

 

Minutes:

RESOLVED that the minutes of the meeting held on Friday 20 April 2018 be agreed with the following amendments:-

 

Minute No. 10 – Local Committee Devolved Budget Communities Budget 2018/19 – Proposed Allocations move the sentence at the start of paragraph 4 to underneath items 1 and 2 detailed below this sentence and renumber them as 5 and 6 to the paragraph above.  The same amendment to be reflected in the resolutions.

 

Minute No 11 – 2018/19 Communities Monitoring and Update Report change the years listed in the heading from 2018/19 to 2017/18.

 

Also on this minute in paragraph 4 add a sentence which stated ‘that there was a need to review the location of temporary road signs when road closures were in place due to heavy snow falls’.  This should also be added to the Action Log at Minute 14.

 

Minute No. 13 – Update from Representatives on Outside Bodies – final paragraph of CRASH Update amend the last sentence to read ‘there were 10 issues or accidents in the Eden area……’

 

 

21.

2017/18 HIGHWAYS BUDGET/PROGRAMME OUTTURN REPORT pdf icon PDF 93 KB

[Electoral Divisions: All Eden]

 

To consider a report from the Executive Director – Economy and Infrastructure (copy enclosed)

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget outturn information, as detailed in the appendices attached to the report.

 

 

Additional documents:

Minutes:

The Local Committee considered a report from the Executive Director – Economy and Infrastructure which presented the Highways Revenue, Devolved Capital and Non-Devolved Capital budget outturn information, as detailed in the appendices attached to the report.

 

The Highway Network Manager said the devolved Highways Revenue budget outturn for 17/18 was an underspend of £43,773 at year end; due to exceptional winter conditions experienced during February and March 2018. The underspend would be carried forward into 2018/19.

 

Members noted that the devolved Highways Capital budget outturn for 2017/18 was also an underspend at year end of £38,162; due to exceptional winter weather conditions experienced during February and March 2018, and that this underspend would also be carried forward into 2018/19.

 

The Highway Network Manager then took members through the appendices and asked them to note the schemes to be carried over into next year, including:-

 

Devolved Highways Capital Schemes    Penrith Town Centre

                                                                        Footpath Lowther Street

                                                                        U3537 Old London Road, Penrith

                                                                        Penrith Parking Review

 

Principal Road Network                              A689 Alston Town Centre Phase 1

                                                                        A686 Renwick Mast

                                                                        A685 Bowderdale Culvert 

 

The Chair said the effect of the ‘beast from the east’ adverse weather conditions had been severe in the Eden area, and he had lobbied extensively for more money to be made available to Eden.  He was delighted to note that to support repairs Cumbria County Council had been allocated additional funds late in the 2017/18 financial year of £1,435m, and a further £2.859m in 2018/19 resulting in an additional £903,000 available for Eden this year.

 

Members asked for an update on the ‘pot hole’ programme of works in Eden, and the Highways Network Manager provided details.  There were 4 measures used for the repair of potholes including:-

 

·         Temporary filling

·         Permanent patching

·         Jet patching

·         Surfacing schemes

 

Members asked for an update on when the jet patching machine would be made available to the Eden area.  The Highways Network Manager said the current plan was that kit would be in the Eden area for two full weeks in July.  Members noted this update.

 

RESOLVED that,     the report be received and noted.

 

 

22.

PENRITH TRAFFIC REGULATION ORDER - VARIATION NO. 3 - ZONE E EXTENSION pdf icon PDF 107 KB

[Electoral Divisions: Penrith West]

 

To consider a report from the Executive Director – Economy and Infrastructure (copy enclosed)

 

This report seeks to advise the Local Committee of the representations received to the informal consultation on a variation to the current Penrith Traffic Regulation Order, to extend the Zone E Residents Permit Holders only parking into Wetheriggs Rise, Tyne Close Avenue and Tyne Close Terrace.

 

This report also seeks approval from Members to undertake statutory consultation and advertisement of the proposals, and to proceed to bring the Order referred to at paragraph 3.1 of this Report into operation, should there be no unresolved objections following the statutory consultation and advertisement process.

 

Additional documents:

Minutes:

Members had before them a report from the Executive Director – Economy and infrastructure which sought to advise them of the representations received to the informal consultation on a variation to the current Penrith Traffic Regulation Order, to extend the Zone E Residents Permit Holders only parking into Wetheriggs Rise, Tyne Close Avenue and Tyne Close Terrace.

 

The report also sought approval from members to undertake statutory consultation and advertisement of the proposals shown in Appendix 2 of the report, and to proceed to bring the Order referred to at paragraph 3.1 of this Report into operation, should there be no unresolved objections following the statutory consultation and advertisement process.

 

The Wetheriggs Rise area had seen an increase in on-street parking as a result of changes in the area including the New Squares Development, increased cost of parking at Penrith Rail station and changes in the way Ullswater Community College manages parking on their site.

 

The Traffic Management Team Leader reminded members that in March 2017 they had considered a number of amendments to the Penrith Traffic Regulation Order.  These included the introduction of an extension to the Zone E residents only parking zone to include Wetheriggs Rise, Tyne Close Avenue and Tyne Close Terrace, which was a residents only parking zone.

 

The rules for the Zone E extension would be the same as those in the existing Penrith parking zones allowing 2 resident permits per household with a maximum of 60 visitor permits issued per year and a height restriction for vehicles. An information note would be distributed to residents as the scheme implementation developed to let them know how to obtain permits etc.

 

During the informal consultation a total of 13 responses were received, of which 12 were opposed to the scheme, 10 of these had concerns relating to the lack of capacity for residents parking.

 

Following these concerns evening and morning surveys of the streets had been undertaken to determine the existing extent of residents parking.  This had enabled officers to revise the proposals to include extra capacity in the form of extra bays, and changing some areas of double yellow lines to single yellow lines with a Monday to Friday 8.30am to 4.00pm day time only restriction, as shown on the plan attached as Appendix 2 to the report.  These were the proposals the officers now wished to proceed to statutory consultation and advertisement.

 

The Local Member thanked officers for the work they had carried out in this location, especially the time they had spent talking to residents to allay their fears about capacity issues. She supported the recommendations.

 

One of the members asked why the proposal was for residents only parking as opposed to a disk zone scheme, which may give greater flexibility.  The officer explained that the proposed restrictions were consistent with all the other areas adjacent to this location.  

One of the members asked if the schools in this location had been consulted, and the officer confirmed that neither of the schools had  ...  view the full minutes text for item 22.

23.

AREA MANAGER'S REPORT - EDEN pdf icon PDF 180 KB

[Electoral Division: All Eden]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

The Area Manager’s report brings together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

Additional documents:

Minutes:

The Local Committee considered a report from the Executive Director – Corporate, Customer and Community Services, which brought together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provided Local Committee with an update on the work of each area, identified activity against priorities, highlighted current issues and provided an overview of the budget position.

 

The Area Manager took members through the report, specifically highlighting:-

 

Area Working in Eden

 

As part of the Multi-Agency Strategic Co-ordination Group (MASCG), the team had been supporting colleagues in Highways and external agencies making preparations for this year’s Appleby Horse Fair taking place on 7 – 10 June. The Traffic Management Plan had been agreed by MASCG’s Highways Working Group and was currently being implemented. The Eden Community Team had also hosted the annual pre-fair community meeting recently in the town.

 

The Local Member for Kirkby Stephen said the Eden Highways Working Group had recently discussed the highways issues which had affected the fair this year.  He felt the plans which were in place did not work, and the residents of Kirkby Stephen felt all the organisations were overwhelmed by the influx of visitors attending and the sheer numbers of cars and horses using the highway.  The Local Member was hoping to hold a post fair meeting in Kirkby Stephen in the near future to allow residents the opportunity to raise their concerns.

 

Members were aware that the policy of the MASCG was ‘to manage, not move’, and the group was responsible for making sure the fair was safe for travellers, residents and the public.  Members wondered under what circumstances would the decision  be made to move rather than manage.  The Area Manager would take these comments to the post fair MASCG meeting and feed this in on behalf of the members. 

 

Community Development Officers had been in discussions recently with Citizen’s Advice Carlisle and Eden (CACE) about the energy education sessions that they hold. Between December 2017 and March 2018, across Carlisle and Eden, CACE held energy education sessions with 124 people.  66 of these went on to have one-on-one advice and support on energy matters (including helping them to switch suppliers and bill disputes) - saving them an average of £215 per person (total savings of £14168.78).  These were mainly older people and those without internet access.

 

These sessions had been funded via Energy Best Deal Extra, Big Energy Savings Network and Big Energy Savings Week over the past 12 months. CACE intended to approach these funders later in the year when funding windows would open however they had approached Local Committees in Carlisle and Eden to bridge the funding gap until this time.

 

            CACE had estimated a cost of £5,222.80 to employ a member of staff to work 1 day per week for 6 months, and officers were recommending a contribution of £2,000 to help support this.

 

Members asked for further details on how these sessions would be funded in the future  ...  view the full minutes text for item 23.

24.

NOMINATIONS - LA GOVERNORS NURSERY, PRIMARY AND SECONDARY SCHOOLS pdf icon PDF 42 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

This report seeks nominations for Governors of Nursery, Primary and Secondary Schools

Minutes:

RESOLVED that subject to their agreement, the following be nominated to serve as governors of nursery, primary or secondary schools in Eden:-

 

Ivegill Primary School         Dr J Rickerby

                                                Southwaite Park

                                                Southwaite

                                                Carlisle CA4 0LN

 

Kirkby Thore School            Mr K Robinson

                                                Shelly Grove

                                                Long Marton

                                                Appleby

                                                CA16 6BJ

 

Crosby Ravensworth          Ms R Painter

C of E School                       The Coach House

                                                Silver Street

                                                Crosby Ravensworth

                                                Penrith

                                                CA10 3JA

 

 

 

 

25.

ACTION LOG pdf icon PDF 16 KB

To update Members on progress of Actions agreed from previous meetings (copy enclosed)

 

 

Minutes:

In considering the outstanding actions it was AGREED that the following items be removed from the list:-

 

15 March 2018 Minute No 85            - arrange  a private seminar covering ICC

15 March 2018 Minute No 87            - information for voluntary workers for Countryside Access Improvemetn Schemes

 

Members noted that in relation to the 4th and 5th actions on the list these were now being dealt with as a referral to Cabinet.

 

 

 

26.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

CRASH

 

The Local Committee representative on the CRASH group updated members on the items discussed at the last meeting.  There were 8 items discussed specific to Eden.  Members noted this update.

 

  

27.

DATE & TIME OF NEXT MEETING

The next meeting will be held on Monday 30 July 2018 at 10.30am at Penrith Fire HQ 

Minutes:

The next meeting will be held on Monday 30 July 2018 at Penrith Fire HQ at 10.30am