Agenda and draft minutes

Workington Harbour Management Committee
Friday, 16th April, 2021 10.00 am

Venue: Via Teams

Contact: Lorraine Davis  Email: lorraine.davis@cumbria.gov.uk

Items
No. Item

10.

Roll Call and Apologies for Absence

To carry out a roll call and to receive any apologies for absence.

 

Minutes:

Members and officers confirmed their attendance at the meeting.  An apology for absence was received from Mr J Lister.

 

11.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any item on the Agenda

Minutes:

RESOLVED,that the press and public be excluded from the meeting during consideration of Agenda Item 9 – Port Manager’s report on the grounds that it contains exempt information as defined under paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 relating to the financial or business affairs of any particular person including the authority holding that information.

 

12.

Disclosures of Interest

Members are invited to disclose any non pecuniary interest not already registered, and any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                     interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the          area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one        hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

Mr M Johnson declared an interest as a Managing Director of A J Johnson.

13.

Minutes pdf icon PDF 290 KB

To confirm as a correct record the Minutes of the Workington Harbour Management Committee meeting held on 22 January 2021.

 

Minutes:

RESOLVED,that the minutes of the meeting held on 22 January 2021 be confirmed as an accurate record and signed by the Chair.

 

14.

Membership

To report any changes in membership

Minutes:

Members noted Mr John Coughlan had been appointed as a non-voting co-opted member to the Board.

 

15.

RECOMMENDATIONS AND ACTION PLAN FOR THE WORKINGTON HARBOUR MANAGEMENT COMMITTEE pdf icon PDF 191 KB

To consider a report by the Executive Director – Economy and Infrastructure (copy attached).

 

Minutes:

Members received the recommendations and action plan for Workington Harbour Management Committee from the Port Manager.  The Port Manager introduced the report and outlined the progress made on the actions.

 

Members noted that the development of the future Port of Workington Masterplan & Business Plan was progressing well with target for completion being May 2021.   The Port Manager confirmed that the action relating to the recruitment of up to two co-opted non-voting members to the Committeehad now been completed.  Members noted that the amended Terms & Conditions for the Committee had been drafted and were with Legal Services to review and approve.

 

The Port Manager confirmed that the audits of the Port’s Marine Safety Management System had been completed and the audit report had been published in January 2021.

 

RESOLVED,that the report be noted.

 

16.

Accounts and Performance Indicators pdf icon PDF 584 KB

To consider a report by the Executive Director – Economy and Infrastructure (copy attached).

 

Minutes:

The Port Manager updated members on the last Revenue and Expenditure for the quarter ending 31 March 2021. The Port Manager highlighted the provisional out-turn for the financial year 2020/21 and drew members attention to generated income of £1.66 million and the total 300,00 tonnes of cargo which had passed through the port. It was highlighted that forest products represented for the majority of the activity, accounting for 73% of total tonnage and 55% of total revenue.  Members noted that despite the challenges presented during the financial year 2020/21 due to Covid and EU Exit, the Port still achieved its targets. The Port Manager concluded by highlighting that the port returned a slight deficit of £136,000 for the 2020/21 financial year.

 

RESOLVED, that the report be noted.

 

17.

Date and Time of Next Meeting

The next meeting of the Board is scheduled for 9 July 2021 at 10.00am.

 

Minutes:

It was noted that the next meeting of the Committee would be held on 9 July 2021 at 10 am.

 

18.

Port Manager's report

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

Additional documents:

Minutes:

The Committee received a report from the Port Manager on the general commercial activities that were on going and anticipated. 

 

Covid 19 Update – Response and Recovery

 

The Port Manager updated members on the Port’s response and recovery to Covid 19.

 

Port Commercial/Business Activities

 

A summary of the Port’s commercial & business activities from 1st January 2021 to 31st March 2021 was attached to the report at Appendix 1.  Members noted the chronology of business activity appended to the report.

 

Port Health and Safety Meetings

 

An appraisal of health and safety at the Port was given to members.  The minutes of the Port’s Health and Safety Committee was appended to the report.

 

Port of Workington Masterplanning and Business Plan/Investment Strategy

 

The Place and Enterprise Manager updated members on the current position of the Port’s Master Plan and Investment Strategy.

 

Port Recruitment

 

It was noted that the new Port Manager, Sven Richards had commenced employment. 

 

EU Exit

 

Members noted the reported position with regards to EU exit.

 

Port Marine Safety Code (PMSC)

 

An update on Port Marine Safety Code (PMSC) was given. 

 

Maintenance Dredging

 

Members noted, as previously reported, a “one off” grab dredging campaign was planned for the Spring/Summer of this year.

 

RESOLVED,that the report be noted.

 

Members and officers thanked the Port Manager for all the hard work during his years at the Port and wished him well for the future.