Agenda and minutes

County Council Local Committee for Eden - Monday, 31st January, 2022 10.30 am

Venue: The LEP, Redhills, Penrith, CA11 0DT

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

43.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

Apologies for absence were received from Mrs H Fearon and Mr T Wentworth-Waites.

44.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made at the meeting

45.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED        that, the press and public not be excluded from the meeting during consideration of any items of business on the Agenda.

 

46.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch of Agenda

 

 

Minutes:

There was no public participation at this meeting

47.

MINUTES pdf icon PDF 301 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 15 November 2021

 

Minutes:

Correction:

Page 9, Minute 37, second paragraph, first line. Remove the extra ‘that’.

 

RESOLVED that, the minutes of the meeting held on 15 November 2021 be agreed as a correct record.

 

Mr Hughes was disappointed to note that the Committee would still be holding a meeting in July 2022 as it was in the school holidays.

48.

Area Planing in Eden pdf icon PDF 628 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services

 

This report provides Local Committeewith an update on the work of each area, identified activity againstpriorities, highlights current issues and provides an overview of thebudget position

Additional documents:

Minutes:

A report was considered from the Executive Director - Corporate, Customer and Community Services regarding Area Planning in Eden. The report brought together information from across the community teams including Community Development and Services as well as Public Health. The report gave an update on each area, identified activity against priorities, highlighted current issues and provided an overview of the budget position.

 

The Area Manager presented the report. He spoke proudly of the recent, excellent work of the dedicated Area Team and the successes of the multi-agency team during the emergency response to Storm Arwen. The Area Manager detailed the work that had been undertaken with community groups and Parish Councils which utilised the Contain Outbreak Management Fund. Attention was drawn to the Area Team’s work associated with the Household Support Fund and six funding requests from organisations who support vulnerable people in Eden.

 

Details were provided on the work of the Area Planning Groups and the request for funding for the renovation project of the Evergreen Building in Kirkby Stephen. Attention was drawn to the reasons for the request to vire £19,235 from the Universal Services budget into the 0-19 budget. It was explained how three committed amounts in the General Provision budget line could be refocussed to increase capacity within the Eden Area Team. Members were told this would be good value for money.

 

The Chair spoke positively about the dedication and support of the Area Team and thanked them for their work relating to Storm Arwen. A number of members concurred with the Chair who asked the Area Manager to pass on the thanks of the Local Committee.

 

After congratulating the Area Team and stating her support for the proposals in the report, a member talked about the amount of valuable projects that the Area Team had completed and were still developing in the context of the COVID pandemic and multiple storms in the county. She considered the proposals to be good value for money and endorsed the grant award proposal from the Household Support Grant and supported the grant award to the Evergreen Community Trust.

 

A member expressed his concern about the significant number of Rural Issues Working Group meetings that had not taken place. He supported the allocation of £15,000 to the Area Team. The member queried whether the Area Manager had identified other funding streams other than the COMF for proposed projects. The Area Manager talked briefly about the different funding streams available and how he identified the one to use for each project. The same member asked that projects which had funding allocated to them were completed before the abolition of Cumbria County Council in 2023. He asked if the Area Team had worked closely with the local MPs office during Storm Arwen. A report was requested for a future meeting on the County Council’s Way’s to Welfare service work during the COVID pandemic.

 

A member queried whether in the Penrith area, all potential interests were embraced by the Area Team. This led  ...  view the full minutes text for item 48.

49.

Borderlands Place Programme for Penrith pdf icon PDF 341 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services

 

This report provides Local Committeewith information on the Borderlands Place Programme for Penrith

Additional documents:

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure. The report provided details of the Place Plan for Penrith and endorsement to submit the document to the Borderlands Partnership. The development of the plan was supported by a programme of engagement and with the support of a Town Team which brought together a range of community stakeholders.

 

The Area Manager presented the report. He congratulated the Lead Officer -Economic Programmes for the work on the draft Plan. The Area Manager talked about the groups that had been consulted and he reported on the Town Team’s membership. The draft Plan’s governance arrangements for agreement and adoption were highlighted. The next steps were detailed for the Committee.

 

Members welcomed the draft Plan and were happy with its content. A member talked about it being the first step in setting the strategic plan for Penrith and that consultation had been comprehensive. Other plans for Penrith had been included in the draft Plan and it accurately reflected the ambitions of the people of Penrith. It would help attract funding into Penrith over the next ten years.

 

The Chair noted that the draft Plan was part of a process and would be developed over time. Another member stated that the draft Plan would draw together projects that could come to fruition if other funding streams became available.

 

A member asked that sustainability and culture be included in the draft Plan. He thought that multi modal transport provision from Penrith into the surrounding areas could be developed more in the draft Plan.

 

The Chair put the recommendation as set out in the report to the Committee and it was agreed by assent.

 

RESOLVED that, Members endorse the Penrith Place Plan and its submission to the Borderlands Partnership, with delegation to be given to the Executive Director, Chair, Vice-Chair and Local Members for Penrith to agree the final designed version.

50.

APPOINTMENTS TO OUTSIDE BODIES pdf icon PDF 529 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services

 

This reportinvites Eden Local Committee members to approve the appointments to the Kirkby Stephen Old Grammar School Foundation Outside Body as the term of office of its members has ended.

Additional documents:

Minutes:

A report was considered from the Executive Director - Corporate, Customer and Community Services regarding Appointments to Outside Bodies. The report invited Eden Local Committee members to approve the appointments to the Kirkby Stephen Old Grammar School Foundation Outside Body as the term of office of its members has ended.

 

The Senior Democratic Services Officer presented the Report. She reported that the appointment to the Foundation was undertaken on a four yearly basis and outlined the purpose of the Foundation.

 

The Chair put the recommendation as set out in the report to the Committee and it was agreed by assent.

 

RESOLVED that, Mrs A Thornton Mr D Garrick, Mr MS Birtles and Mr SS Bell be approved to serve on the Kirkby Stephen Old Grammar School Foundation

51.

Eden Highways Progress Report 2021/22 pdf icon PDF 387 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure.

 

This reportsets out the presents the Devolved Highways Revenue, Devolved Highways Capital and Non-Devolved Capital budget reports combined with programme progress information as detailed in the attached appendices.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the Eden Highways Progress report 2021/22. The reportpresented the Devolved Highways Revenue, Devolved Highways Capital and Non-Devolved Capital budget reports combined with programme progress information as detailed in the appendices attached to the report.

The Local Area Network Manager presented the report. He informed members about the forecast overspend in the Revenue Budget and that officers were working with the Finance Team to mitigate against overspends for the Better Highways and Winter budget lines. The Local Area Network Manager was pleased to report that the Devolved Highways Capital budget allocation was on track and that all schemes were anticipated to be completed by the end of the financial year. Members were given details of the overspend on the Better Highways budget line. An update on a number of the schemes completed to date was provided.

The Chair was pleased that COMF funding was being used to complete some highways schemes. He thanked the Local Area Network Manager and his Team for their work on the recent storms.

A member asked about the projected spend on Appleby Horse Fair. She noted the original budget had been for £30,000 and anything over that would be paid by the corporate centre. She queried if this was the case. The Local Area Network Manager commented on the work he was undertaking to ascertain if there was a duplication of costs on the Appleby Horse Fair budget line. He would report further to the next meeting of the Local Committee.

A member reported that the completion of a number of schemes had been welcomed by Parish Councils in his Division. He referred to a potential change to a road configuration at Askham.  The same member queried the spend at Eamont Foot Bridge.

After a request was made for an update, the Local Area Network Manager undertook to update the Committee on the overspend at Middle Fell, Alston. The Local Member reported on the issues at the location and welcomed the input of officers in resolving them.

A member provided clarification that tax payers did not have to pay costs to resolve poor work undertaken by utilities companies.

The Chair put the recommendation as set out in the report to the Committee and it was agreed by assent.

 

RESOLVED that, Local Committee notes the progress information shown in the appendices attached to the report.

 

52.

DRAFT - HIGHWAYS NON-DEVOLVED CAPITAL PROGRAMME FOR EDEN 2022/23 pdf icon PDF 439 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure.

 

This reportadvises members of the County Council’s Draft Highways Non-Devolved Capital programme in Eden for 2022/23.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure. The report advised members of the County Council’s Draft Highways Non-Devolved Capital programme in Eden for 2022/23.

The Local Area Network Manager presented the report. He explained that the information was before members in order to help them understand the work to be included in the Highways Non-Devolved Capital Programme For Eden in 2022/23.  Members were informed about the Integrated Transport work area and the spend for the DfT Pothole Fund. Members noted that there was not a budget spend deadline for Integrated Transport.

A short discussion took place on the Clifton South 30mph to AW Jenkinson Capital Programme scheme. A member asked how long it would be closed and another member highlighted the importance of the route should the M6 be closed as it was a diversion route. The Local Area Network Manager commented on the work to be undertaken with National Highways on the arrangements during the road’s closure.

The Chair put the recommendation as set out in the report to the Committee and it was agreed by assent.

 

RESOLVED that, the Draft Highways Non-Devolved Capital programme in Eden for 2022/23 be noted as detailed in the report and Appendices 1, 2 and 3

53.

Appleby Fair Traffic Regulation Order pdf icon PDF 473 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure.

 

This report updates and informs Members, following the representations received during the informal consultation of the proposed changes to the Eden Area Appleby New Fair Traffic Regulation Order. It also seeks approval from Eden Local Committee to proceed to statutory advertisement and consultation on the proposed changes to the Order

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure. The report updated and informed Members, following the representations received during the informal consultation of the proposed changes to the Eden Area Appleby New Fair Traffic Regulation Order.  The report also sought approval from Eden Local Committee to proceed to statutory advertisement and consultation on the proposed changes to the Order.

The Local Area Network Manager presented the report. Members were advised of the reasons for, and the details of the proposed Traffic Regulation Order (TRO) and also the responses received to the consultation.

A member clarified that the prohibition of motor vehicles would only be applied when deemed necessary by the police.

The Traffic Management Team Leader (Eden) was thanked for her work with the MASCG as meetings were sometimes complex and controversial.

The Chair put the recommendation as set out in the report to the Committee and it was agreed by assent.

 

RESOLVED that, the Eden Local Committee, having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of the Report, gives consent to Officers progressing the statutory consultation and advertisement of the restrictions detailed on the plans which are attached as Appendices 1 to 4 inclusive, as part of The County of Cumbria (Various Roads Eden Area) (Appleby Horse Fair) (Consolidation and Provisions Traffic Regulations) Order 20>< (“the Order”)

54.

PRESENTATION: CITIZENS ADVICE BUREAU - CARLISLE AND EDEN

Presentation from Carlisle and Eden Citizens Advice Bureau

Minutes:

This item was postponed to a future meeting as the presenter was unwell.

55.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

The Chair of the Local Committee outlined the business conducted at the Holehird Trust Joint Committee meeting held on 16 December 2021. This included a discussion on the future of the Holehird Mansion and the award of £12,000 of grants to six organisations.

 

The Chair of the Local Committee reported on the work of the MASCG at three meetings since the Local Committee last met. He informed members about the Lessons Learned work being undertaken and the production of an Evaluation Report which would be published week commencing 7 February 2022. He commented on the responses from community groups and how they had all been seriously considered.

 

Mr Connell advised the Committee to wait for the publication of the MASCG Evaluation Report and talked about the role of the Holehird Trust Joint Committee in awarding grants to community groups.

56.

DATE & TIME OF NEXT MEETING

The next meeting will be held on 31 March 2022 at 10.30am

Minutes:

The next meeting of the Committee would be held on 31 March 2022 at 10.30am