Agenda and draft minutes

County Council Local Committee for South Lakeland
Wednesday, 14th July, 2021 10.00 am

Venue: Castle Green Hotel, Castle Green Lane, Kendal, LA9 6RG

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair for the ensuing year

Minutes:

Councillor Nick Cotton was elected Chair of the Committee for the ensuing year.

2.

Election of Vice Chair

To elect a Vice Chair for the ensuing year.

Minutes:

Councillor Geoff Cook was elected Vice Chair of the Committee for the ensuing year.

 

3.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Mr B Berry, Mr M Brereton, Mr J Brook, Mrs S Evans, Mrs J Filmore and Mrs B Gray.

4.

Public Participation

There were no questions, petitions or statements at the time of despatch of Agenda

Minutes:

There was no Public Participation on this occasion.

5.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any items on the agenda.

Minutes:

RESOLVED that, the press and public not be excluded from the meeting for any item of business.

6.

Disclosures of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                   interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made at the meeting.

7.

Minutes pdf icon PDF 493 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 17 March 2021

Minutes:

Correction:

 

Page 12, Minute 58, 7th paragraph, ‘Heron’ not ‘Herron’.

 

RESOLVED that, subject to the correction above, the minutes of the meeting held on 17 March 2021 be confirmed as a correct record.

8.

PRESENTATION - Active Cumbria New 5 Year Plan pdf icon PDF 2 MB

To receive a presentation from the Development Officer, Public Health - Active Cumbria.

Minutes:

Members received a presentation from the Development Officer, Active Cumbria. An explanation of the role of the officer and the purpose of Active Cumbria was provided.

 

The presentation covered the following:

 

·         Why physical activity

·         Context: Active Cumbria

·         The Local Picture – the challenge for South Lakeland

·         5 year plan 2021-2026

·         5 year plan – outcomes

·         Local delivery

·         Our priorities across the life course

·         Priority places

·         National funded programmes, services and events

·         How can you help

 

Following the presentation there was a question and answer session.

 

A member referred to over 75 year olds and highlighted that although activities were provided, if they no longer could drive they could not partake in the activities. He asked if there was provision for these people as many lived in remote villages. The member asked for information about the activities in his division.

 

The Development Officer, Active Cumbria explained that transport was always a challenge and this issue was the same for young people living in villages. It was explained that Active Cumbria did not fund transport but would support the development of gaps in provision. She referred to the Move for Health Programme and information on the Active Cumbria’s website. She stated that there needed to be an understanding of what took place within communities and how to work together.

 

A member who had two of Active Cumbria’s priority places in his division looked forward to working with the Development Officer, Active Cumbria. He was disappointed to note that despite many years of support, the areas of deprivation had not improved. He reflected on the positive work undertaken with young people in school but considered it a challenge to encourage people of working age to be active. The Development Officer, Active Cumbria shared her frustration about the areas of deprivation and thought this should be tackled at a local level.

 

A member referred to his physically active family and suggested that it was difficult to get uninterested inactive people to be active. He thought encouragement to partake in physical activity needed to start at an early age. The Development Officer, Active Cumbria talked about the prioritisation of intervention at an early age. She explained how Sport England’s ethos and funding methods had changed over the years from focussing on the active to the inactive audience. She talked about social media marketing methods aimed at women, the importance of role models who were physically active and working with younger people. Members were reassured that Active Cumbria maximised resources where most needed.

 

A member extolled the virtues of gardening as an activity built into daily life and the associated benefit of eating healthy home grown produce. He referred to a volunteer gardening scheme in Grange. He reported that there were locations in South Lakeland that would benefit from being attended to by volunteer gardeners and this would improve activity levels. The Development Officer, Active Cumbria stated that there was now a move away from focussing on sport to talk more about physical activity and how  ...  view the full minutes text for item 8.

9.

AREA WORKING - SOUTH LAKELAND pdf icon PDF 1 MB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services

 

This report provides information and offers recommendations to the Local Committee for approval from meetings of the Strategic Planning Working Group and the Children and Young Peoples Working Group. It also updates the Local Committee on previously agreed activity supported with the latest financial statement.

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding Area Working in South Lakeland. The report provided service information and offered recommendations to South Lakeland Local Committee for approval from the Children and Young People’s Working Group meeting held on 16 June 2021 and the Strategic Planning Working Group meeting held on 21 June 2021. The report also provided the Local Committee with an update on activity against agreed priorities and provided an overview of the current budget position.

The Area Manager – South Lakeland talked members through the content of the report focussing on the work of the Strategic Planning Working Group firstly. Members were informed that the reason for an additional £10,000 for the Ulverston LCWIP was due to an increase in the cost of contractors. If the grant  was awarded then match funding could be obtained. It was highlighted that the request for £5,000 towards a feasibility study for the Levens to A590 footway related to costs for external expertise and to formulate the plans. An update was provided on the meeting of the Ulverston Town Team held on 13 July 2021. There would be a vision for the town and the number of projects would be narrowed down to approximately four. An explanation was provided on the request for £5,000 for the Kendal Town Team. The money would ‘kick start’ the project and would help with attracting match funding.

Mr Wilson, the Chair of the Ulverston Town Team thanked officers and the Chair of the Local Committee for their support and work undertaken to date and noted that participation would ensure that the project would move forward. He asked members to support the aspirations of the project. A number of members commented on the excellent work that had been undertaken and spoke in support of the funding so match funding was possible and the schemes could be progressed.

The Area Manager provided clarification on the General Provision budget figure once the funding for the Ulverston LCWIP had been agreed.

A member welcomed the excellent work that had been undertaken but highlighted that the perception of residents was that funding and effort in South Lakeland was concentrated in Kendal and Ulverston. He asked if there were would be any support for ‘Milnthorpe Matters’. The Area Manager – South Lakeland explained the impact on officer time of supporting projects but she confirmed that ‘Milnthorpe Matters’ would be supported and had not been forgotten.

This was the first ‘in person’ meeting of South Lakeland Local Committee since the start of the COVID 19 pandemic in March 2020. A number of members congratulated the Area Manager – South Lakeland and her team for their significant contribution to the people of Cumbria during the pandemic.

Members then considered the recent work relating to the Children and Young People’s Working Group. The Area Manager – South Lakeland talked to members about the Birchall’s Trust’s offer to South Lakeland schools. Members were informed that the £10,000  ...  view the full minutes text for item 9.

10.

2021/22 HIGHWAYS DEVOLVED REVENUE AND CAPITAL UPDATE REPORT pdf icon PDF 374 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report provides details of the Local Committee’s Highways Revenue and Capital and Non-Devolved Capital Budgets.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the 2021/22 Highways Devolved Revenue and Capital Update Report. The report presented the Highways Devolved Revenue and Devolved Capital and Non-Devolved Capital Budget finance reports and updated members as to current progress on these budget lines as detailed in the appendices attached to the report.

The Local Area Network Manager – South Lakeland presented the report and highlighted that it contained figures up to the end of May 2021. He advised that the brought forward underspends and overspends from last financial year had now been applied to the budget lines and that the Finance team were still working on the top slicing for staff time and operation plant costs. A full budget picture would be presented to the 5 October 2021 Local Committee meeting.

The Devolved Capital Budget had shown an overspend of £345,000 because schemes from the last financial year which had not been delivered showed as still to be delivered. There was now a budget allocation which was different to that contained within the report , therefore the projected overspend from the end of May no longer existed. The Non Devolved Capital Budget had shown negative expenditure but this had now been amended.

A member referred to final forecast variants in particular surface dressing and parapet repairs and asked if the figures would be changed now the budgets had been agreed. The Local Area Network Manager – South Lakeland updated members on the surface dressing budget. He advised that if one budget was underspent, money could be vired to balance an overspent budget.

Discussion took place on the recently introduced one stop Highways customer service online system (HIAMS). A member reported that an error had been made due a location being considered to be outside the county when it was in his division. He reported on an incident where an officer had incorrectly advised a resident that his member funding could be used for a repair and that he had not been informed that the meeting was taking place. He asked that managers be informed of the Member/Officer Protocol and officers be made aware of the county’s geography.

The Local Area Network Manager – South Lakeland advised that the incident had been brought to his attention and explained how it was being used as a learning and training opportunity within the Highways Engagement Team. Statistics regarding the high number of contacts and enquires dealt with by the Highways Engagement Team were presented. Members were reassured about the detailed development work undertaken, the time invested and testing undertaken when developing the new online system. It was explained that some events could not have been anticipated before the system went live. The Local Area Network Manager – South Lakeland apologised on behalf of the Highways Service that the Member/Officer Protocol had not been followed in the member’s division. He emphasised the importance of completing all of the fields in the online enquiry form. The ‘Liberty Create’ software  ...  view the full minutes text for item 10.

11.

HIGHWAYS AND TRANSPORTATION WORKING GROUP MEETING 16TH JUNE 2021 pdf icon PDF 387 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report presents the minutes of the meeting of the Highways and Transportation Working Group held on 16 June 2021 and brings forward recommendations for consideration by the Local Committee.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the Highways and Transportation Working Group meeting held on 16 June 2021. The report provided the notes of the meeting of the Highways and Transportation Working Group held on 16 June 2021 and included recommendations for consideration by the Local Committee.

The Chair of the Highways and Transportation Working Group presented the Minutes and talked members through the business conducted at the meeting. He advised that in future, some briefings would take place using ‘Teams’ to save on travel time but this would only be when decisions were not required to be made.

The Team Leader Traffic Management – South confirmed that Sir John Barrow school had been approached to be part of the Safer Schools – School Streets initiative. This would be progressed in the Autumn Term as the COVID 19 pandemic had had an impact on the arrangements.

RESOLVED that,

1             The Minutes of the Working Group meeting of 16 June 2021 which are attached as Appendix 1 to the report be noted.

2             Local Committee agrees to proceed to statutory consultation on the proposal to introduce an Experimental “School Street” Traffic Order in the South Lakeland area outside a specific school plus a reserve school, the effect of which will be to reduce traffic levels outside of the school during school arrival and departure time.

12.

MEMBER DIVISIONAL PRIORITIES pdf icon PDF 393 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

The report updates the Local Committee of the Divisional Highway Priority Works schemes to be funded via the devolved 2021/2022 highway capital budget for South Lakeland.

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding Member Divisional Priorities. The report updated the Local Committee of the Divisional Highway Priority Works schemes to be funded via the devolved 2021/2022 highway capital budget for South Lakeland.  An allocation of £108,000 was proposed for approval at the 14 July 2021 meeting of the Local Committee allowing for £6,000 per division. The Local Committee was asked to approve Appendix 1 of the report as the scheme of works for 2021/2022.

An updated Scheme of Works was tabled at the meeting. It had also been circulated to members by email and published on the County Council’s website the day before the meeting as further information had been received. Members considered the updated Appendix A to be the Scheme of Works for 2022/2023.

The Team Leader Traffic Management – South clarified the date should be for the 2022/23 Scheme of Works. Members were asked to agree the Scheme of Works.

Members were asked to discuss individual queries outside of the meeting.

The Team Leader Traffic Management – South thanked the Chair and Vice Chair for their support in completing the document. Members thanked her for the work undertaken on this matter.

RESOLVED that,the Local Committee approves the current Divisional Highway Priorities Works Programme 2022/2023 (“the Programme”) set out in the updated Appendix 1 to the report published on the Council’s website on 13 July 2021 and tabled at the meeting, noting that:-

(i)            An entry for new schemes is shown for each division as this is the first report for this financial year 

(ii)          New schemes or amendments are shown for the current year, which is coloured in orange, with Bold and italic font with a comment in red mostly indicating ‘new request’.

13.

Community Development and Public Health Activity - Update pdf icon PDF 938 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director - Corporate, Customer and Community Services

 

This report details the Public Health Activity undertaken by the South Lakeland Area Support Team and Locality Public Health Manager

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding a Community Development and Public Health Activity update. The report drew attention to key Community Development and Public Health Activity undertaken by the South Lakeland Area Support team and the Public Health Locality Manager.

 

As the report contained figures pertaining to the COVID 19 position of three weeks ago, the Public Health Locality Manager gave an update of the current position.

 

81% of the South Lakeland population had received their first vaccination dose which was more than the North West average. Health colleagues were currently working on the promotion of vaccinations by using initiatives such as pop up vaccination centres. Members were invited by NHS colleagues to become vaccination champions and attend training. The Public Health Locality Manager would be would be contacting members directly to make these arrangements. The number of PCR and Lateral Flow tests were reported. Cases in South Lakeland had tripled since the preparation of the report and the highest rates were in the 20-24 year old age group. The overall number of cases reported were lower than both the England and North West rate. The last COVID 19 death was on 17 March 2021.

 

Members’ attention was drawn to mental health. The Public Health Locality Manager stated that anxiety was normal under the circumstances but only a relatively small number of people were thought likely to develop more complex mental health issues as a result of their experience during the pandemic.

 

A member asked what the likelihood was of under 18s being vaccinated. The Public Health Locality Manager advised that this was as yet unknown. A short discussion took place about the location of door to door enquiries asking whether the occupants had been vaccinated. The Public Health Locality Manager explained that this had not always been effective as it had antagonised some people.

 

It was raised by a member that some 18-24 year olds were reluctant to be vaccinated. He asked what could be done to resolve this. The Public Health Locality Manager talked about the positive impact of social media campaigns, commented on misinformation and provided a number of reasons why people were reluctant to be vaccinated.

 

The fact that County Council and NHS boundaries weren’t coterminous caused a number of issues for members. It was suggested that aligning boundaries would make it easier to understand the COVID 19 picture. The Public Health Locality Manager stated that the County Council and NHS were focussing jointly on aligning the boundaries.

 

The uptake of vaccinations in different age groups was noted and it was queried if resistance to vaccination across the various groups was being investigated. The Public Health Locality Manager reported that age and ethnicity was being investigated.

 

The damaging effects of long COVID were raised. The importance of this message being conveyed to the public was highlighted by a member. The Public Health Locality Manager undertook to raise this with the Director of Public Health.

 

Winter pressures on  ...  view the full minutes text for item 13.

14.

Local Committee Chairs and Leadership pdf icon PDF 230 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership held on 27 April 2021  

Minutes:

The minutes of the Local Committee Chairs and Leadership meeting held on 27 April 2021 were presented by the Chair.

 

The Chair was pleased to talk about the different sources of funding that the County Council was receiving to support a wide range of initiatives. The Levelling Up Fund was highlighted and it was noted that all LCWIPs were being funded. It was possible that Ulverston would receive £3m from the Borderlands Fund. The Environment Fund would be boosted by COMF money.

 

A member stated that a decision on Local Government Review in Cumbria was imminent. He hoped that Local Committees could continue in their current format after Local Government Review.

 

Mr Cook provided an update on electric buses and added that a meeting would be convened on 20 July 2021 with the Senior Manager - Transport Services where the National Bus Strategy for England would be considered.

 

RESOLVED that, the Minutes of the Local Committee Chairs and Leadership meeting held on 27 April 2021 be noted.

15.

Partner Organisations

15a

Outside Bodies

To receive feedback from members on the outside bodies that they serve, and from the Local Member Champions.

Minutes:

Mr Wilson reported on projects (such as veterans’ breakfasts) being progressed in other areas for Armed Forces Veterans. He encouraged joint working with District Councils on these types of initiatives. He encouraged members to signpost Veterans in their areas to this type of initiative.

15b

Children's Champion

Update by the Children’s Champion.

Minutes:

Mrs Evans, although not at the meeting had provided an update which was read out by the Area Manager, South Lakeland.

 

Members were informed about how a young carer had attended the June Children and Young People Working Group meeting. The carer explained that she valued the support and opportunities provided because of the funding the Local Committee had given to Carer Support South Lakeland. Mrs Evans considered that virtual meetings were useful as young people could attend the meeting after school without having to travel. The Working Group had voted to recommend to continue the funding for another six months.

 

The new Apprentice Care Leaver Ambassador for South Lakeland had given an outline of what Care Leaver Ambassadors intended to do to support Care Leavers. It had been a good opportunity to share ideas about how the Local Committee could support their objectives.

Mrs Evans had spoken at the launch of the Kendal Youth Hub which supported young people into work and training. It was being set up at the Kendal Foyer. It was considered that young people would rather attend there rather than the Job Centre. It had been an inspirational event with many pledges of help and support for young people.

Mrs Evans had spoken to the Positive Engagement Officer for South Lakeland whose role was to support Care Leavers with education, training and routes into work. The Officer had been invited to the next Working Group meeting.

Following a query from a member, the Area Manager – South Lakeland advised that the Community Team was discussing how to engage with young people on COVID 19.

16.

Date of Next meeting

The next meeting will be held on 5 October 2021 at 10.00am at County Offices, Kendal.

Minutes:

The next meeting of the Committee would be held on 5 October 2021 at 10.00am at County Offices, Kendal.