Agenda and draft minutes

Chief Officers' Committee - Thursday, 12th January, 2023 10.00 am

Venue: Conference Room A, Cumbria House, Botchergate, Carlisle

Contact: Jackie Currie  Email: jackie.currie@cumbria.gov.uk

Items
No. Item

9.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Mrs Burns (substitute Mr Morgan), Mrs Carrick (substitute Mr Lister), Mr Thornton (substitute Mrs Willis) and Mr Whiteside.

 

10.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

Minutes:

RESOLVED,     that the press and public be excluded during consideration of Agenda Item No 6 – Appointment of the Interim Director of Finance (Section 151 officer), and Item 7 – Assignment of the HR/OD Responsibilities of the Executive Director, Corporate, Customer and Community Services, by virtue of Paragraph 1 of Part I of Schedule 12A of the Local Government Act 1972, as these reports contain exempt information relating to an individual.

 

 

 

11.

Disclosures of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)         If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made on this occasion.

 

12.

Minutes of Previous Meeting pdf icon PDF 151 KB

To confirm as a correct record the minutes of the meeting of the Chief Officers Committee held on 25 May 2022 (copy enclosed)

 

Minutes:

RESOLVED,     that the minutes of the previous meeting held on 25 May 2022 be agreed as a true and accurate record.

 

13.

Date and Time of Next Meeting

The date and time of the next meeting of the Chief Officers Committee will be notified as required.

 

Minutes:

The date and time of the next meeting of the Chief Officers’ Committee will be notified as required.

 

 

PART II - ITEMS CONSIDERED NOT IN THE PRESENCE OF THE PRESS AND PUBLIC

14.

APPOINTMENT OF INTERIM DIRECTOR OF FINANCE (SECTION 151 OFFICER)

To consider a report from the Chief Executive (copy enclosed)

 

Not for publication by virtue of Paragraph(s) 1 of Part I of Schedule 12A of the Local Government Act 1972, as this report contains exempt information relating to an individual.

 

 

 

Additional documents:

Minutes:

The Chief Executive presented a report which asked the Committee to consider making an appointment to the role of Interim Director of Finance (Section 151 Officer), following the resignation of the previous post-holder.

 

The Chief Executive took members through the details contained in the report and highlighted that the previous Director of Finance had resigned from her role with Cumbria County Council and commenced a new role with Westmorland and Furness Council with effect from 31 December 2022.

 

Since 31 December 2022 the Deputy s151 Officer had been undertaking the statutory powers of the s151 Officer on a temporary basis pending recruitment to the role.

 

The Chief Executive said notwithstanding Local Government Reorganisation it was vital that the County Council had confidence in the proper conduct of its financial affairs and continues to assure its regulators and wider stakeholders that this was the case.  The County Council was responsible for the delivery of all its statutory services until 31 March 2023 and a Section 151 Officer would provide the necessary confidence and assurance and remained a statutory requirement for this period.

 

The Chief Officers’ Committee thanked the current Deputy S151 Officer for undertaking the powers of the Section 151 Officer until a new person was appointed to the role.

 

RESOLVED,     that the Chief Officers’ Committee agrees the appointment of Joanne Moore, as Interim Director of Finance (s151 Officer), subject to consultation with Cabinet members in accordance with Employment procedure rules, with immediate effect until 31 March 2023. 

 

 

 

15.

ASSIGNMENT OF THE HR/OD RESPONSIBILITIES OF THE EXECUTIVE DIRECTOR - CORPORATE, CUSTOMER AND COMMUNITY SERVICES

To consider a report from the Chief Executive (copy to follow for members only)

 

Not for publication by virtue of Paragraph(s) 1 of Part I of Schedule 12A of the Local Government Act 1972, as this report contains exempt information relating to an individual.

 

Minutes:

Members considered a report from the Chief Executive which provided an update to the current arrangements for the assignment of the HR/OD responsibilities of the Executive Director, Corporate, Customer and Community Service.

 

On 25 May 2022 the Chief Officer Committee agreed to adopt an Internal Distributed Leadership Model to fill the vacancy left by the departure of the Executive Director - Corporate, Customer and Community Services.

 

The model assigned the current 4 Assistant Directors within the Directorate a greater role in strategic and corporate management of the directorate. 

 

Subsequently the Assistant Director, Workforce & Organisational Development had resigned, leaving employment with the Council on 31 December, which meant that the responsibilities within the previous arrangement would need to re-allocated. 

 

An external search had been undertaken and SOLACE had identified an experienced HR/OD Director, who was available to commence on 16 January. 

 

The Chief Officers’ Committee noted that this would be a temporary appointment from mid-January until the end of February 2023, for 3 days per week. 

 

The Chief Executive asked the committee to agree to an additional recommendation to allow the Chair, relevant Cabinet Member and Chief Executive to make any arrangements needed to cover the post from the end of February 2023 to 31 March 2023.   This was AGREED.

 

RESOLVED,     that the Chief Officers’ Committee

 

(1)     agrees the changes to the assignment of the HR/OD responsibilities of the Executive Director, Corporate, Customer and Community Services, following the recent resignation of the Assistant Director, Workforce & Organisational Development; 

(2)     approves the appointment of Ms C Gierth, as additional temporary capacity, as Interim Senior Responsible Officer for HR/OD, to provide subject expert matter and to fulfil workforce delegations as previously assigned to the Executive Director, CC&CS;

(3)     agrees to delegate the decision to make any arrangements needed to cover the post from the end of February 2023 to 31 March 2023 to the Chief Executive in consultation with the Chair and relevant Cabinet Member.