Agenda and minutes

Standards Committee
Friday, 3rd March, 2017 2.00 pm

Venue: Committee Room 4, County Hall, Kendal

Contact: Holly English  Email: holly.english@cumbria.gov.uk

Items
No. Item

4.

Apologies for Absence

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr L Fisher and Mr K Fryer.

5.

Declarations of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

There were no disclosure of interests made at the meeting.

6.

Minutes pdf icon PDF 49 KB

To agree as a correct record the minutes of the meeting of the Committee held on 20 July 2016 (copy enclosed)

 

Minutes:

The minutes of the meeting of the Standards Committee held on 20 July 2017 were confirmed, as circulated, and thereupon signed by the Chair.

7.

Review of the protocol for investigation of complaints regarding breaches of the Members Code of Conduct pdf icon PDF 87 KB

To consider a report by the Monitoring Officer and Senior Manager – Legal and Democratic Services (copy enclosed).

Additional documents:

Minutes:

Consideration was given to a report by the Monitoring Officer and Senior Manager- Legal and Democratic Services.  The report had attached to it a draft revised Protocol for Investigation of Complaints and a revised form for the making of such complaints.

 

The Monitoring Officer explained that the revisions to the documents were a result of issues observed by her when dealing with complaints under the current protocol.  The aim of the revised Protocol and Complaints form was not to change the process as such but rather aimed to provide greater clarity and detail for members and complainants so that they could understand at the outset the process that will be followed by the Monitoring Officer.  Nothing in the revised documents changes any of the formal process that has previously been agreed by Council.

The members discussed the documents and suggested a number of changes.  It was agreed that those changes be made to the documents and the final versions be attached to the minutes as part of the record of the meeting.

 

RESOLVED that the Protocol for Investigation of Complaints and the Complaints Form be agreed, subject to the changes discussed at the meeting being incorporated into the documents.

 

8.

Complaints

To receive a verbal update from the Acting Monitoring Officer.

 

Minutes:

The Monitoring Officer reported that seven complaints against members had been received in the last twelve months. 

 

Two complainants had refused to engage appropriately with the protocol for dealing with complaints and the Monitoring Officer had therefore declined to progress the complaints.

 

After some initial enquiry by the Monitoring Officer, she had concluded that three of the complaints should not be progressed as they were either not breaches of the Members Code of Conduct or the complaint had already been considered eslewhere.  A resolution was agreed between all parties on one further complaint and the matter had therefore been closed.

 

The final complaint had been recently received and was not yet concluded.

 

RESOLVED that the position be noted.

9.

Dates of Future Meetings

The dates of future meetings are as follows:

 

Friday 28 April 2017, 10:00am, at Cumbria House, Carlisle.

Friday 7 July 2017, 10:00am, at County Offices, Kendal.

Tuesday 5 September 2017, 10:00am at Cumbria House, Carlisle.

 

Minutes:

Dates of future meetings had been scheduled as follows:

 

Tuesday 5 September 2017, 10:00am at Cumbria House, Carlisle.