Agenda and draft minutes

Holehird Trust Joint Committee
Thursday, 5th March, 2020 10.00 am

Venue: Committee Room 2, County Hall, Kendal

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

25.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

There were no apologies received on this occasion.

26.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners). 

 

Minutes:

There were no disclosures of interest on this occasion.

27.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED that,                 The meeting resolved to exclude the press and public during consideration of Item 8 on the Agenda (Property Matters).

 

28.

MINUTES OF PREVIOUS MEETING pdf icon PDF 77 KB

To receive the minutes of the previous meeting held on 19 December 2020 (copy enclosed).

 

Minutes:

RESOVED that,                    the minutes of the last meeting of the Holehird Trust Joint Committee held on 19 December 2020 be agreed as an accurate and complete record.

 

29.

CUMBRIA COMMUNITY FOUNDATION AGREEMENT 2017 - 2020 - FINANCIAL STATEMENT AND DISTRIBUTIONS pdf icon PDF 111 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

Additional documents:

Minutes:

Members considered a report from the Director of Finance (Section 151 Officer) which identified the amounts available for distribution on grants and fees for the remainder of the 2019-20 financial year.

This report also wished to ensure that an agent is appointed for the purposes of administering the grant applications after the current agreement with Cumbria Community Foundation which ends on 31 March 2020 and to determine the amount to be made available for distribution on grants and fees for the duration of the next agreement.

 

Members were asked whether they wished to reappoint Cumbria Community Foundation as agent for administering the grant applications and it was AGREED. A detailed discussion took place regarding the potential of allocating more funding toward the grant applications. The current agreement was set at £40,000 a year with fees of £4,000 (10% of grant awarded) but Members sought advice from the Finance Officer - Children’s Services to increase the funding allocation to £50,000 per year, the Finance Officer confirmed that the healthy state of the accounts would allow for the proposed increase. It was AGREED that £50,000 would be allocated for distribution on grants and fees from the 2020/21 tax year.

 

RESOLVED that,    

 

1)    members note the amounts available to for distribution on grants and fees for the 2019-20 financial year;

 

2)    Cumbria Community Foundation be reappointed for the administration of grant applications for the next three years;

 

3)  the funding allocation for distribution on grants and fees for the 2020/21 tax year be increased to £50,000.

 

               

 

 

 

30.

GRANT APPLICATIONS pdf icon PDF 73 KB

To consider grant applications received by Cumbria Community Foundation (copy enclosed).

 

Additional documents:

Minutes:

Members considered the recommendations of the Senior Grants & Donor Services Officer from Cumbria Community Foundation.

 

RESOLVED to approve the following grants:-

 

21723 Sandylands Residents Association

Storage Space for Uniform Share Scheme

Requested £6,000.00

Approved £863.00

 

 

21811 Common Space Common Humanity

Liaison Officer

Requested £3,250.00

Approved £864.00

 

 

21993 Arnside Sailing club

Paddle Boarding Equipment

Requested £5,000.00

Recommended £1,500.00

Priority – All age groups

Charitable objectives - to provide activities to beneficiaries

Approved £1,500.00

 

 

22033 Friends of Crossthwaite School

Polytunnel                                                                                                  

Requested £2,224.00

Recommended £2,000.00

Priority – Children & young people

Charitable objectives - to provide facilities to beneficiaries

Approved £1,500.00

 

 

22068 Kendal Community Theatre

Production of The Threepenny Opera

Requested £1,500.00

Recommended £ 1,500.00

Priority – Children & young people

Charitable objectives - to provide facilities to beneficiaries

Approved £864.00

 

 

22094 Eden Timebank

Insurance costs

Requested £484.00

Recommended £484.00

Priority – All age groups

Charitable objectives - to provide services to beneficiaries

Approved £484.00

 

 

22084 Levens Playing Field

Levens Playing Field Development

Requested £2,000.00

Recommended £2,000.00

Priority – Children & young people

Charitable objectives - to provide facilities to beneficiaries

Approved £2,000.00

 

 

 

31.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 29 June 2020 in County Hall, Kendal.

 

Minutes:

The next meeting of the Holehird Trust Joint Committee will be held on 29 June 2020.

32.

PROPERTY MATTERS

To consider a report from the Land Agent (copy enclosed).

 

Minutes:

A representative from Savills land agents attended the meeting and presented a report on activity in relation to individual properties owned by the Trust:

 

·         Leonard Cheshire Disability

·         Lakeland Horticultural Society

·         2 Boot Cottage

·         Thickholme Water Supply

·         Holehird Farmhouse and South Lodge

·         Low Borrans East

·         Far Orrest farm

 

The representative discussed various aspects of management of the Trust’s property, seeking guidance from Members.