Agenda and draft minutes

Holehird Trust Joint Committee - Thursday, 16th December, 2021 10.00 am

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies were received from Mr W Clark.

2.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

 

Minutes:

No disclosures of interest were made on this occasion.

3.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED that,     The Committee exclude the press and public during consideration of Item 8 on the Agenda (Property Matters).

 

4.

MINUTES OF PREVIOUS MEETING pdf icon PDF 298 KB

To receive the minutes of the previous meeting held on 13 September 2021 (copy enclosed).

 

Minutes:

RESOLVED that,                 the minutes of the previous meeting of the Holehird Trust Joint Committee held on 13 September 2021 were agreed as an accurate and complete record.

5.

CUMBRIA COMMUNITY FOUNDATION AGREEMENT pdf icon PDF 185 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

Additional documents:

Minutes:

Members considered a report from the Finance Officer (Children’s Services) which provided members with a financial update and determined the amounts remaining available for distribution on grants and fees for the 2021-22 financial year.

The Finance Officer (Children’s Services) provided an update on income and expenditure highlighting the increased expenditure due to professional costs. A discussion took place relating to expenditure and income comparisons to previous years and it was requested that the accounts include a fourth column of comparison relating to the same period from the previous year.

RESOLVED that,                 determined the amounts remaining available for distribution on grants and fees for the 2021-22 financial year.

 

 

6.

GRANT APPLICATIONS pdf icon PDF 168 KB

To consider grant applications received by Cumbria Community Foundation (copy enclosed).

 

Additional documents:

Minutes:

Members considered the recommendations of the Senior Grants & Donor Services Officer from Cumbria Community Foundation.

 

RESOLVED that,                 the Trustees approve the following grants:-

 

23207 The Queen Katherine School Association

Duke of Edinburough awards

AGREED - £2,000.00

Priority – Children & Young People

Charitable objectives - to provide activities to beneficiaries.

 

23213 Penrith & Eden Refugee Network

Escape to Safety

AGREED - £2,000.00

Priority – All age groups

Charitable objectives - to advance the education of beneficiaries

 

23240 Our Place Youth Club

Core costs

AGREED -  £2,000.00

Priority – Children & Young People

Charitable objectives - to provide activities and facilities to beneficiaries.

 

23239 Friends of Shap School

The Den Project

AGREED - £2,628.00

Priority – Children & Young People

Charitable objectives - to provide activities and facilities to beneficiaries.

 

23207 Grassmere Village Hall Company

Replace Black Curtains

AGREED - £1,422.71

Priority – All age groups

Charitable objectives - to provide facilities to beneficiaries.

 

23245 The Heron Theatre

Ventilation installation for the theatre

AGREED - £2,000.00

Priority – All age groups

Charitable objectives - to provide facilities to beneficiaries

 

It was AGREED that further information be provided on the Friends of Shap School - The Den Project regarding their use of funds if they also were successful with on going applications to other funds.

 

7.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 3 March 2022 at County Hall, Kendal.

 

Minutes:

The next meeting of the Holehird Trust Joint Committee is due to take place on 3 March 2022 at County Hall, Kendal.

8.

PROPERTY MATTERS

To consider a report from the Land Agent (copy enclosed).

 

Minutes:

The representatives from Savills land agents attended the meeting and presented a report on activity in relation to individual properties owned by the Trust. The first report covered the following up until 16 December 2021:

 

·         Leonard Cheshire

·         Holehird Mansions Chattels

·         Re-letting of Holehird Mansion, Stables Cottage and 2 North Lodge

·         Lakeland Horticulture Society

·         Storm Arwen

·         Low Borrans Cottage