Agenda and draft minutes

Holehird Trust Joint Committee - Thursday, 3rd March, 2022 10.00 am

Venue: County Hall, Kendal

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

9.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies were received from Mrs B Gray and Mr A Connell. It was AGREED that Mr P Dew would act as Chair for this meeting only.

10.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

 

Minutes:

There were no disclosures of interest made on this occasion.

11.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED that,     The Committee exclude the press and public during consideration of Item 8 on the Agenda (Property Matters).

 

12.

MINUTES OF PREVIOUS MEETING pdf icon PDF 288 KB

To receive the minutes of the previous meeting held on 16 December 2021 (copy enclosed).

 

Minutes:

RESOLVED that,                 the minutes of the previous meeting of the Holehird Trust Joint Committee held on 16 December 2021 were agreed as an accurate and complete record.

 

13.

Cumbria Community Foundation Agreement pdf icon PDF 288 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

Additional documents:

Minutes:

Members considered a report from the Finance Officer which sought to determine the amounts remaining available for distribution on grants and fees for the 2021-22 financial year. This report also made recommendations regarding whether any investments would need to be sold to finance future expenditure.

The Chair sought to clarify the remaining allocation for the financial year 2021/22. The Finance Officer explained that £ 10,038 (£ 9,125 on grants and £ 913 on fees) were still available for distribution on grants and fees for the remainder of the 2021-22 financial year.

The Finance Officer then explained that due to the planned upgrading of some of the Estate’s properties and other large items of expenditure the investments in Charities Official Investment Fund (COIF) could be sold to finance these works. The current valuation of the COIF investments was £ 889,000. A discussion took place regarding the required amount of capital which would need to be realised and made available.

RESOLVED that,

1)    members determine that £ 10,038 (£ 9,125 on grants and £ 913 on fees)  remained available for distribution on grants and fees for the 2021-22 financial year.

 

2)    members determined that £100,000 of the investments in COIF (Charities Official Investment Fund) be sold to finance future expenditure.

 

 

 

 

14.

Grant Applications pdf icon PDF 167 KB

To consider grant applications received by Cumbria Community Foundation (copy enclosed).

 

Additional documents:

Minutes:

Members considered the recommendations of the Senior Grants & Donor Services Officer from Cumbria Community Foundation.

 

RESOLVED that,                 the Trustees approve the following grants:-

 

23415 Bendrigg

'Someone like Me'

Requested £45,000.00

AGREED £2,000.00

Priority – people with a disability

Charitable objectives - to provide services to beneficiaries.

 

 

23352 Sight Advice

Salary for sight support officer

Requested £7,467.00

AGREED £2,000.00

Priority – people with a disability

Charitable objectives - to provide services to beneficiaries.

 

23363 SAFA

Children and Young Persons (CYP) Counselling Project 2022-2023

Requested £20,000.00

AGREED £2,000.00

Priority – Children & young people

Charitable objectives - to provide services to beneficiaries.

 

 

23446 Friends of the 597

Running costs         

Requested £2,400.00

AGREED £2,400.00

Priority – Older people

Charitable objectives - to provide services to beneficiaries.

 

23396 Staveley village Hall

Children’s play area

Requested £6,000.00

AGREED £2,589.75

Priority – Children & young people

Charitable objectives - to provide activities to beneficiaries.

 

15.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 14 June 2022.

 

Minutes:

The next meeting was due to take place 14 June 2022 at County Hall, Kendal.

16.

PROPERTY MATTERS

To consider a report from the Land Agent (copy enclosed).

 

Minutes:

The representatives from Savills land agents attended the meeting and presented a report on activity in relation to individual properties owned by the Trust. The first report covered the following up until 3 March 2022:

 

·         Leonard Cheshire

·         Re-letting of Holehird Mansion and Stables Cottage

·         Vacant Property Procedures

·         Holehird Mansion Chattels

·         2 North Lodge

·         High Longmire

·         Storm Arwen

·         Low Borrans Cottage

·         Holehird Dwelling Rent Review