Agenda and draft minutes

County Council Local Committee for Carlisle
Wednesday, 11th March, 2020 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

76.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

There were no apologies for absence on this occasion.

 

77.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

There were no disclosures of interest on this occasion.

 

78.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

79.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no public questions, statements or petitions to be considered at this meeting.

 

80.

MINUTES pdf icon PDF 102 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 15 January 2020 (copy enclosed).

 

Minutes:

RESOLVED,    that the minutes of the meeting of the Local Committee held on 15 January 2020 be confirmed as circulated and thereupon signed by the Chair.

 

81.

Children and Young People Presentation pdf icon PDF 195 KB

[Electoral Divisions: All Carlisle]

 

To receive a presentation from the Executive Director – People (copy enclosed).

 

Minutes:

Members received a presentation from Ms L McKie, Senior Manager – Children and Families regarding the Children and Young People Service. 

 

The Local Committee noted the open cases and trends in the Carlisle area.  Members were informed there were approximately 80 Children Looked After placed in residential care outside the county and placements can cost around £5,000 per week.  Officers explained that every effort was made for placements to take place within the county but confirmed a number of them could be placed a significant distance away.  During the course of discussion members were informed that two new residential homes in Kendal and Penrith were due to be opened in the near future and would home children looked after, therefore, it was anticipated those placed out of county would reduce. 

 

It was explained there were 165 children with a ‘Child in Need Plan’ which was a rate of 77 per 10,000 population, lower than the Cumbria rate of 82.  It was noted that 53% were boys, 43% girls and 4% unborn babies.  Members were informed that 57% were under 10 with the other 43% being over 10 and that 25% of them had a disability.

 

A discussion took place regarding ‘Child Protection Plans’ in the Carlisle area noting that 156 children were the subject of a Plan.  Members noted that this was a rate of 73 per 10,000 population, higher than the Cumbria rate of 68.  It was explained that 50% were boys, 47% girls and 3% were unborn babies.  It was noted that 71% were aged under 10, 29% were 10 and over and that 3% had a disability.

 

The Committee was informed there were 130 children looked after in the Carlisle area which was a rate of 61 per 10,000 population, lower than the Cumbria rate of 80.  It was explained that 58% were boys, 42% girls with 25% aged under 10, 75% over 10 and 12% had a disability.

 

Members were informed there were 32 care leavers in Carlisle receiving support which was a rate of 15 per 10,000 population, lower than the Cumbria rate of 16.  It was explained that 69% were in education, employment or training and 94% were living in suitable accommodation. 

 

A discussion took place regarding care leavers who were in further education outside the county and members were informed each one of them would be allocated a personal adviser until they reached the age of 25.  It was explained that following completion of their further education individuals were given the options to either to return to their foster carer, live in semi?supported accommodation or independently.

 

The Committee discussed children looked after who were placed in police custody and concerns were raised regarding the possibility of them being held in a police cell, drawing attention to the availability of a PACE bed at Arnwood House, Carlisle.  The Officer confirmed that as far as she was aware there were no children in the care of the Authority in police custody, and was not  ...  view the full minutes text for item 81.

82.

AREA PLANNING REPORT pdf icon PDF 129 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues.

 

Additional documents:

Minutes:

The Local Committee considered a report from the Executive Director – Corporate, Customer and Community Services which provided members with recommendations and matters to note relating to budget commitments, grant allocations from the recommendations of its Strategic Grants Panel and other relevant matters relating to area planning.

 

The local Member for Belah queried the accuracy of the information regarding the proposed grant to Ican Fitness and, therefore, did not support the recommendation.  On being put to the vote it was agreed that the grant would be approved.

 

The local Member for Denton Holme asked that the proposed decommitment of £3,000 from the 0-19 budget for universal youth provision in Denton Holme be retained and used for schemes in the Division during the summer.

 

The local Member for Yewdale suggested that universal youth provision should be considered in?depth in the future to ensure the Authority were receiving best value for money.

 

A discussion took place regarding the Local Committee’s discretionary fund which was allocated to Community Grants with the apportionment between the 18 Electoral Divisions and it was agreed that allocations for individual divisions would be circulated to members.

 

RESOLVED,     that

 

                            (1)       the commitments made and the remaining balances within delegated budgets and the grants (as detailed in Appendix 1 of the report) be noted;

 

                            (2)       the following grants made from General Provision funding (as detailed in Appendix 2 of the report) be noted:-

 

                                        (i)        £2,750 to Bewcastle Community Pool to replace the pool liner;

 

                                        (ii)       £2,500 to Houghton Village Hall towards redecorating the interior of the Hall;

 

                                        (iii)      £1,000 to Carlisle Rugby Union Football Club towards purchasing a new pitch mower;

 

                                        (iv)      £1,260 to Carlisle Dementia Action Alliance towards a Virtual Dementia Tour vehicle to be available within the County during Dementia Action week in May 2020;

 

                                        (v)       £1,785 toCarlisle Society for the Blind (Carlisle Sight Support) towards a series of awareness training sessions for community centre staff and support workers who will come into contact with individuals with sight loss;

 

                                        (vi)      £1,000 to Petteril Bank Community Centre towards sound proofing the walls of the small meeting room;

 

                                        (vii)     £4,800 to Crosby on Eden Parish Hall towards rewiring the property;

 

                            (3)       a grant of £10,000 to Botcherby Community Centre towards Health U, an Exercise on Referral Project be approved;

 

                            (4)       a grant of £10,000 to the Community Centre Federation towards an Affordable Food Hub Project (as detailed in the appendix of the report) be approved;

 

                            (5)       the following grants made from 0-19 grant funding (as detailed in appendix 3 of the report) be noted:-

 

                                        (i)        £3,932 to Petteril Bank Community Centre towards starting up a weekly Parent Toddler group;

 

                                        (ii)       £1,750 to Period Poverty North Cumbria towards startup funding for their prom wear project “you shall go to the ball”;

 

                                        (iii)      £1,175 to Yewdale Community Centre Nursery towards setting up two new projects: Yoga sessions and ‘sing & sign’ music time sessions;

 

                                        (iv)      £2,885 to Fellfoot Forward Project towards setting up a new programme of landscape and heritage-based  ...  view the full minutes text for item 82.

83.

2019/20 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 120 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

The Local Committee considered a report from the Executive Director – Economy and Infrastructure which presented the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information.

 

The local Member for Yewdale thanked officers, and in particular Mark Wilson, Highways Network Officer for the completion of the scheme regarding the placing of bollards in his Division.

 

The local Member for Botcherby raised his concerns regarding the postponed scheme for Victoria Bridge, Carlisle.  It was explained this scheme was outside the remit of the Local Committee and agreed the Local Area Highways Network Manager would ask the County Bridge Manager to contact the Member direct to discuss this matter further. 

 

RESOLVED,   that the following be noted:-

 

                          (1)          the revenue and capital budget allocations for 2019/20 and the commitments and expenditure (detailed in Appendices 1, 2 and 3 of the report);

 

                          (2)          the programme progress information (referred to in Appendices 1, 2 and 3 of the report);

 

                          (3)          the Highways Revenue budget has been split for use against various budget headings;

 

                          (4)          the available Devolved Capital Budget has increased by £14,146;

 

                          (5)          £182,000 has been deducted from Reported Defects Planned Works Programme budget heading;

 

                          (6)          Combined (£14,146 + £182,000) this results in £196,146 of funding to allocate to the programme;

 

                          (7)          £100,000 has been added to the Pre-Surface Treatment Works Programme budget heading;

 

                          (8)          £68,146 has been added to the Footway Maintenance Works Programme budget heading;

 

                          (9)          £28,000 has been added to the Drainage Maintenance Works Programme budget heading.

 

84.

HIGHWAYS AND TRANSPORT WORKING GROUP pdf icon PDF 104 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways and Transport Working Group held on 12 February 2020 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

Members considered a report from the Executive Director – Economy and Infrastructure which gave details of the meeting of the Highways and Transport Working Group held on 12 February 2020 and presented recommendations to the Local Committee for approval.

 

(1)       Notes

 

RESOLVED,   that the minutes be noted.

 

(2)       2019/20 Highways Budget/Programme Progress Report

 

RESOLVED,   that the following be noted:-

 

                          (a)          the revenue and capital budget allocations for 2019/20 and the commitments and expenditure (recorded in Appendices 1, 2 and 3 of the report to HTWG);

 

                          (b)          the programme progress information (as detailed in Appendices 1, 2 and 3 of the report to HTWG);

 

                          (c)          the Highways Revenue budget has been split for use against various budget headings;

 

                          (d)          the available Devolved Capital budget has increased by £14,146;

 

                          (e)          £182,000 has been deducted from Reported Defects Planned Works Programme budget heading;

 

                          (f)           combined (£14,146 + £182,000) this results in £196,146 of funding to allocate to the programme;

 

                          (g)          £100,000 has been added to the Pre-Surface Treatment Works Programme budget heading;

 

                          (h)         £68,146 has been added to the Footway Maintenance Works Programme budget heading;

 

                          (i)           £28,000 has been added to the Drainage Maintenance Works Programme budget heading.

 

(3)       Draft Carlisle Highways Revenue Budget 2020/21

 

RESOLVED,   that the draft 2020/2021 Devolved Highways Revenue Maintenance budget allocations for 2020/2021 (as detailed in Appendix 1 to the report to HTWG) be agreed and kept under review.

 

(4)       Draft Devolved Highways Capital Programme 2020/21

 

RESOLVED,   that

 

                          (a)          the Highways Draft Capital budget allocations for 2020/2021 (as detailed in Appendix 1 attached to the report to HTWG) subject to confirmation of the budget allocation by Cabinet in February 2020 be agreed and kept under review;

 

                          (b)          the proposed schemes being delivered under the proposed budget allocations (referred to in Appendix 2 to the report to HTWG) subject to confirmation of the budget allocation by Cabinet in February 2020 be noted.

 

(5)       Lowther Street Build Out

 

RESOLVED,   that

 

                          (a)          the report be noted;

 

                          (b)          no changes are made to the Lowther Street build?out during the upcoming works and that other ongoing Transport and Movement study work for Borderlands, High Street Fund and the Station development will explore the issues both here on Lowther Street and elsewhere.

 

(6)       Parking Issues on Wingate Road and Surrounding Areas

 

The Local Committee was informed that a recent meeting had taken place with Harrison and Hetherington, the current managers of the new pay and display car park on Rosehill Industrial Estate, regarding the ongoing parking issues experienced on Wingate Road, Carlisle since the opening of the new Food Hall.  It was explained the car park had occupancy for 290 vehicles of which 190 spaces were currently allocated for permit users (businesses who resided on the Estate) only but Harrison and Hetherington had agreed to increase the number of permits to 220 to try and alleviate the parking problems.  It also stated that based on ticket sales only 30% of the remaining spaces were regularly taken up.

 

Members held  ...  view the full minutes text for item 84.

85.

COMMUNITY DEVELOPMENT TEAM REPORT pdf icon PDF 249 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report gives an overview of the work of the Carlisle Community Development Team for the financial year 2019/20.

 

Additional documents:

Minutes:

The Local Committee considered a report by the Executive Director – Corporate, Customer and Community Services which gave an overview of the work of the Carlisle Community Development Team for the financial year 2019/20.  Members received an overview of the partnership work of the Community Development Team along with case studies showcasing the Team’s work in the last year.  An overview of the community grants processed by the Team through the financial year was also provided.

 

The local Member for Dalston and Burgh thanked the Community Development Team for the work they had undertaken in relation to the Cargo Cycle Way.

 

The local Member for Denton Holme thanked the Team for organising the successful Youth and Community Work Conference 2019.

 

RESOLVED,     that the report be noted.

 

86.

INFRASTRUCTURE DEVELOPMENT PLAN WORKING GROUP pdf icon PDF 79 KB

To receive the notes of the Infrastructure Development Plan Working Group meeting held on 11 February 2020 (copy enclosed).

 

Minutes:

The Notes of the meeting of the Infrastructure Working Group held on 11 February 2020 were noted.

 

87.

MEMBER CHAMPION UPDATES

To receive verbal updates from Carlisle Member Champions.

 

Minutes:

It was agreed to defer this item to the next meeting of the Committee and, in the meantime, any relevant information would be circulated to members.

 

88.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 82 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.

 

89.

DATE AND TIME OF NEXT MEETING

To note that the next meeting of Carlisle Local Committee will be held on Tuesday 19 May 2020 at 10.00 am in Conference Room A/B, Cumbria House, Botchergate, Carlisle.

 

Minutes:

RESOLVED,    that the next scheduled meeting will take place on Tuesday 19 May 2020 at 10.00 am at Cumbria House, Botchergate, Carlisle.