Agenda and minutes

County Council Local Committee for Copeland
Tuesday, 21st January, 2020 10.15 am

Venue: Cleator Moor Civic Hall and Masonic Centre, Jacktrees Road, Cleator Moor, CA25 5AU.

Contact: Lorraine Davis  Email: lorraine.davis@cumbria.gov.uk

Items
No. Item

58.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

 

Minutes:

An apology for absence was received from Mr A Pratt.

 

59.

DECLARATIONS OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

(b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).   

 

Minutes:

Mr G Roberts declared a non pecuniary interest under the members code of conduct in Agenda Item No 11 – 2019/20 Local Committee Devolved Highways Budget as he is a member of Whitehaven Town Council.

 

Mrs E Williamson declared a non pecuniary interest under the members code of conduct in Agenda Item No 15 – Area Planning Report as she is employed by the Well Whitehaven Project.

 

60.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda

 

Minutes:

RESOLVED,that the press and public be not excluded from the meeting during consideration of any item on the agenda.

 

61.

PUBLIC PARTICIPATION

At the time of the agenda publication, there are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no questions, petitions or statements to be considered at the meeting.

 

62.

MINUTES OF PREVIOUS MEETING pdf icon PDF 87 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 12 November 2019 (copy enclosed).

 

Minutes:

RESOLVED,that the minutes of the meeting held on 12 November 2019 be agreed as an accurate record and signed by the Chair.

63.

Universal Credit pdf icon PDF 511 KB

[Electoral Divisions: All Copeland]

 

To receive a presentation from representatives from the Department of Work and Pensions and the Citizen’s Advice Bureau (copy enclosed).

 

Minutes:

Members received a presentation from Ms S Hewitson, Manager, Citizen’s Advice Bureau (CAB) and Ms J Routledge, Partnership Manager West Cumbria and Barrow, Department for Work and Pensions (DWP) on Universal Credit and Universal Support – Help to Claim.  The presentation outlined the background to Universal Credit, how six benefits had been rolled into one, the introduction of the Help to Claim service, how to access that service and support available to make a claim.  The CAB Manager outlined the work undertaken in conjunction with the Department of Work and Pensions and other organisations to assist people in claiming. 

 

A detailed discussion took place.  Members highlighted some of the positive and negative aspects of Universal Credit.  Some members were concerned about the length of time people had to wait for their benefit.  It was noted that with the introduction of the help to claim service and other positive changes to the process, wait times had been reduced slightly.  It was acknowledged that the claims process had gaps and members were assured that the government was being lobbied for changes to address these.  Members were advised that claimants were now able to request advanced payments and other measures put in place to support claimants were highlighted.  A CAB advisor was employed to work out of the job centre and work coach sessions were being delivered in the Millom office.  Members were informed that partnership working with other organisations, such as Credit Unions, Local Authorities, PEC and WEDCU was taking place to support Copeland residents.  The CAB Manager advised members that their service also could assist people to unclaimed benefit entitlements, and access longer term support such as debt management, skills training and addressing housing issues.

 

Following a question on out of hours support, the CAB Manager signposted members to the help available on their website.  The DWP Manager said that it was the job centre’s intention to have longer opening hours so that people could access the service after work hours.  Members were urged to refer residents experiencing problems to the CAB for advice and support.

 

In discussion of the interaction with Family Action, the newly appointed Child and Family Support Services, it was agreed that their contact details be circulated to the Manager of CAB and other relevant organisations.

 

To conclude it was recognised that more help for vulnerable residents of Copeland was available but that this work needed to continue.  Members were urged to lobby government for positive changes to the system and it was agreed to receive an update report in 12 months time to assess the situation.

 

The Managers were thanked for their very informative presentation.

 

RESOLVED,that

 

(1)  the presentation be noted;

 

(2)  an update report be received by the Local Committee in 12 months time on Universal Credit;

 

(3)  officers ensure contact details for Family Action are communicated to relevant organisations.

 

64.

Third Sector Waste pdf icon PDF 222 KB

[Electoral Divisions: All Copeland]

 

To receive a presentation from the Executive Director – Economy and Infrastructure (copy enclosed).

 

Minutes:

The Waste Prevention Officer gave a presentation on Third Sector Reuse.  Members were informed that this followed a Task and Finish Group whose key element had been to effectively collaborate with partners to ensure a countywide approach to the waste hierarchy that maximised the benefits of resources to Cumbrian households before they entered the waste stream. 

 

A recommendation from the Task and Finish Group had been that local committees take a more proactive area?based approach towards the promotion of waste reuse benefits and opportunities in their locality.  Good examples of reuse were listed in the presentation.  The Waste Prevention Officer outlined action already undertaken including the development of a Reuse Map (not for profit reuse organisations/charities plotted), the establishment of a reuse Forum and a Resourceful Communities Grant.  Members were encourage to inform the Waste Prevention Team of any organisations which they felt should be included on the Map in future and would be encourage to join up to the Forum.

 

Members were informed of a school initiative, Rubble Rebels, that had been developed for key stage 2 children to raise awareness and encourage reuse.  The Local Member for Gosforth highlighted a project in the Seascale area that were making bags out of old clothes.  The development of a strategic policy approach for recycling was discussed.

 

The officer was thanked for her informative presentation.

 

RESOLVED, that the presentation be noted.

 

65.

Road Safety Update pdf icon PDF 114 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

The purpose of this report is to raise awareness of the road safety management arrangements and activities that the Cumbria Road Safety Partnership currently has in place.

 

Additional documents:

Minutes:

The Committee received a report from the Executive Director – Economy and Infrastructure to raise awareness of the road safety management arrangements and activities that the Cumbria Road Safety Partnership currently had in place.

 

Members were given an update on the Cumbria Road Safety Partnership which operated mainly through its monthly tasking meeting.  The Road Safety Coordinator informed members that the Partnership was considering new approaches to reducing road casualties such as the adoption of Lancashire’s Safe Drive Stay Alive initiative aimed at young drivers. The initiative made use of the experiences of those who have had to deal with the aftermath of a road traffic collision.

 

A road safety concern was raised by the local member for Kells and Sandwith.  The Road Safety Co-Ordinator informed members that any local matters of concern could be raised through Mr P Turner as the Committee’s CRASH representative.

 

RESOLVED, that the report be noted.

 

66.

Looked After Children Update pdf icon PDF 445 KB

To receive a presentation from the Interim Executive Director – People (copy to follow).

 

Minutes:

Members received a presentation from the Senior Manager, Children and Young People.  The presentation outlined who the service was responsible for, open cases and statistics for children in the service in the Copeland area.

 

A broad ranging discussion took place.  The need for early intervention, the aspiration to develop an integrated hub model so that services could be accessed in one place and the necessity of working with parents as well as children were discussed.  The Senior Manager, Children and Young People advised members that thriving community work now formed part of her remit.  Staff levels in the west of the county and difficulties in recruiting the right calibre of staff were also discussed.

 

Members were informed of an event arranged by the Community Development Team - “Big Conversation” - that was to be held on 29 January.  This event aimed to start a conversation around how we can better support families in our communities and improve quality of life.

 

The PAUSE programme was mentioned and it was agreed that a report on this be presented to a future meeting of the Local Committee.

 

RESOLVED, that

 

(1)  the presentation be noted;

 

(2)  a report on the PAUSE programme be presented to a future meeting of the Local Committee.

67.

Countryside and Access Team Annual Report pdf icon PDF 1 MB

[Electoral Divisions: All Copeland]

 

To receive a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

Additional documents:

Minutes:

The Committee received the Countryside and Access Team Annual Report.  The Senior Countryside Officer gave a presentation to members highlighting salient points from the report.  The presentation included an update for members on Natural England’s England Coast Path consultation and Copeland’s Parish Rights of Way surveys that have or would be surveyed. 

 

In discussion of Natural England’s England Coast Path consultation, members agreed that a recommendation be made to Cabinet from the Local Committee, that the Council’s response to Natural England’s consultation should include the construction of a bridge over the Duddon river.  It was further agreed that a copy of the presentation, together with a list of Copeland’s Parish Rights of Way surveys be circulated to members.

 

RESOLVED,that

 

(1)  the report be noted;

 

(2)  that a recommendation be made to Cabinet from the Local Committee, that the Council’s response to Natural England’s consultation should include the construction of a bridge over the Duddon river;

 

(3)  a copy of the presentation and a list of Copeland’s Parish Rights of Way surveys be circulated to members.

 

68.

2019/20 LOCAL COMMITTEE DEVOLVED HIGHWAYS BUDGET pdf icon PDF 104 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Devolved Budget Finance figures including an update on the Highways Revenue and Capital Programme.

 

Additional documents:

Minutes:

The Local Committee considered a report from the Executive Director – Economy and Infrastructure which presented the Highways Devolved Budget Finance figures combined with an update on the Highways Revenue and Capital Programme.  The appendices contained projected and expenditure detail including progress to date as of the end of July 2019.  It was noted that the revenue budget was forecasting an overspend of £25,275 and the devolved capital budget was forecasting an overspend of £36,591.

 

Members requested that a report be placed on the Copeland Highways Working Group agenda on the recommendations made at the Local Committee in March 2019 to ensure that agreed actions had been completed.

 

The local member for Bransty highlighted concerns on the replacement of cobbled stones in conservation area in particular streets in Whitehaven Town Centre.  The Highways Network Manager agreed to discuss with the Borough Council as they had recently appointed a new conservation officer. 

 

The Highways Network Manager informed members following concerns to treatments in Whitehaven Town Centre that the contracts for verge, weed maintenance and gully cleansing in each respective area was being reviewed centrally.

 

RESOLVED, that

 

(1)  the devolved revenue and capital budget allocations for 2019/20 and the commitments and expenditure recorded in Appendices 1 and 2 be agreed and kept under review;

 

(2)  the Highways Revenue budget currently forecasting an overspend of £25,275 be noted;

 

(3)  the Devolved Highways Capital Budget currently forecasting an overspend of £36,591 be noted;

 

(4)  that a report be placed on the Copeland Highways Working Group agenda to ensure that the recommendations made at the Local Committee in March 2019 had been completed.

 

 

69.

Draft Highways Capital and Revenue Budgets 2020/2021 pdf icon PDF 111 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy to follow).

 

Additional documents:

Minutes:

The Committee received a report from the Executive Director – Economy and Infrastructure containing proposals for the devolved Capital programme for 2020/21 based on assumed funding allocation of £1,739,000.  Details of proposals for the devolved Revenue programme based on assumed funding allocation of £648,803 were also contained in the report.

 

RESOLVED,that the proposed devolved capital and revenue programme of works for 2020/21, as set out in the appendices to the report, subject to Cabinet’s confirmation of the devolved highways budget allocations for 2020/21, be agreed.

70.

COPELAND HIGHWAYS WORKING GROUP pdf icon PDF 96 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways Working Group held on 17 December 2019 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

Members received a report detailing the outcome of the meeting of the Copeland Highways Working Group held on 17 December 2019.

 

The Highways Network Manager made reference to the very informative presentation on street lighting given to members at the Highways Working Group meeting.  Members noted that a meeting, to resolve parking issues at Fleatham Court, had been arranged for February.

 

RESOLVED,that the minutes of the Highways Working Group held on 17 December 2019 be noted.

71.

Millom TRO pdf icon PDF 131 KB

To consider a report by the Executive Director – Economy and Infrastructure (copy to follow).

 

Additional documents:

Minutes:

Members received a report from the Executive Director – Economy and Infrastructure which provided the background and details of the proposed changes to The County of Cumbria (Various Roads, Copeland) (Consolidation and Provision of Traffic Regulations) Order 2018, following statutory consultation and advertisement which concluded on 4 December 2019.  A summary of the proposed restrictions, together with a copy of the Notice was attached at Appendix 1  of the report.  

 

Members noted that 17 objections to the proposals had been received, all relating to the proposals for Millom.  

 

RESOLVED,

 

(1)  having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which were referred to in the report The County of Cumbria (Various Roads, Borough of Copeland) (Consolidation and Provision of Traffic Regulations) Order 2018 (“the Order”) be brought into operation, as advertised, except for the proposals for Millom which are to be abandoned and not brought into operation;

 

(2)  a full review of the parking restrictions at Millom take place during the 2020/21 financial year.

 

72.

AREA PLANNING REPORT pdf icon PDF 147 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides Copeland Local Committee with an update on work and activity undertaken to promote and progress local Area Planning since its last meeting. It is also to advise Members on their current budget position. 

 

Additional documents:

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services which brought together information from across the Community Team and provided an update for members on work and activity undertaken to promote and progress area planning since the last meeting of the Committee.  Members were also advised of their agreed annual budget.

 

The Area Manager highlighted the various sessions that had taken place, joint working at a three tier level with opportunities to support local communities to develop projects in their area.  The Elected Mayor was invited to speak and updated members on the work done so far on the community regeneration programmes.  In discussion of the Stronger Town Deals for Cleator Moor and Millom, members noted that Chairs had been appointed to the Town Funds Boards.  It was agreed that the Chair of the Local Committee, deputised by the Vice Chair be nominated as a member of the Millom Town Board and Mr F Morgan, deputised by Mr A Lamb be nominated for the Cleator Moor Board.  The bid for Future High Street Funding had been submitted to Government by the Borough Council and a copy of the final bid would be circulated to members.  Members noted that work had taken place to progress the Borderlands submission for Place funding for Egremont.

 

Members were asked to approve a grant allocation of £8,600 from the 0-19 Universal Services budget to Soundwave, part match funding to secure provision at St Peter’s Hall in Woodhouse and across West Cumbria.  The Chair of the Children and Young People’s Working Group asked members to approve the same amount of funding from that budget for a mirror organisation, Beggar’s Theatre for the same provision in Millom.  The Area Manager confirmed that there was budget provision to do this and therefore it was agreed by members.  Members were further asked to approve a grant allocation of £6,000 of ring fenced funding to support the Community Hub development for the Millom Hub.

 

Members were informed that there were a number of LA governor vacancies across schools in Copeland and their assistance to work with schools to identify suitable candidates was requested.  A list of the current vacancies were appended to the report.

 

The Area Manager updated members on two community asset transfers which had been progressed over the past few months, the former Mirehouse Library building to Mirehouse Community Centre Association and the Walkmill Community Woodland to Moresby Parish Council.  The business plans had now been submitted and were ready to go before Cabinet for a decision.  Members spoke in support of the Community Asset Transfers.

 

The Health Champion informed members that it was Cervical Cancer Awareness week and women should be encouraged to have a smear test.  Members were reminded of the Big Conversation event that had been arranged in February.

 

RESOLVED,that

 

(1)  the report be noted;

 

(2)  the current budget position, outlined in Appendix 1 to the report, be noted;

 

(3)  the grant allocations to Soundwave of  ...  view the full minutes text for item 72.

73.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP pdf icon PDF 73 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership meeting held on 15 November 2019 (copy enclosed).

 

Minutes:

The Committee received, for information, the minutes of the Local Committee Chairs and Leadership meeting held on 15 November April 2019.

 

Further to minute 21 of the Local Committee Chairs and Leadership minutes, members were made aware that the list of vacancies for Local Authority governors was appended to the Area Planning report.  The Committee noted that Mr P Turner had been appointed as the Local Authority governor representative to Waberthwaite School.

 

RESOLVED, that the minutes be noted.

 

74.

COPELAND CHAMPIONS UPDATE

To receive updates from the following Copeland Champions:-

 

Armed Forces Champion

Autism Champion

Children’s Champion

Dementia Champion

Fire Champion

Health Champion

 

Minutes:

The following update was given at the meeting:-

 

Health Champion

 

The Health Champion had attended the Copeland Health and Wellbeing Forum and highlighted positive feedback on courses organised for people living with dementia.  Feedback from the courses had been very positive, changing peoples’ lives.  The Health Champion would be working with officers to organise similar events and look to secure funding for this through the Local Committee.

 

75.

VERBAL UPDATE FROM MEMBERS ON OUTSIDE BODIES/EXTERNAL COMMITTEES

To receive a verbal update from members serving on any outside bodies/external committees they attend on behalf of Copeland Local Committee.

 

Minutes:

There were no updates given at the meeting.

 

76.

NUCLEAR ISSUES

To discuss any relevant nuclear issues.

 

Minutes:

Mr D Southward, the Cabinet Member for Economic Development and Property updated the Committee on nuclear issues.  Members were informed that a new Chief Executive of RWM had been appointed and would be progressing GDF proposals.  Recruitment was ongoing for the successor for the Chief Executive position of Sellafield Limited.

 

The Cabinet Member was thanked for his update.

 

77.

Date and Time of Next Meeting

To note that the next meeting of Copeland Local Committee will be held on 24 March 2020 at 10.15 am at Westlakes Science Park, Moor Row.

 

Minutes:

The next meeting will be held on 24 March 2020 at 10.15 am at Westlakes Science Park, Moor Row.